Division Executive Assistant

Duties and Responsibilities

• Provides administrative support in a timely, professional and ethical manner.
• Responds to all divisional media and legal inquiries appropriately in accordance with company guidelines.
• Communicates relevant information with peers and leadership allowing them to fulfill their duties.
• Works proactively to identify, investigate, and report irregularities within designated area of responsibility.
• Congducts training and cross training of knowledge and expertise within area of responsibility.
• Aids in preparing thorough, accurate meeting notes to provide historical reference for meetings by developing and utilizing well-organized filing and retrieval systems.
• Maintains employee data files, and ensures items are archived and disposed of per company guidelines.
• Maintains an efficient and well-organized filing system for the department.
• Communicates with internal and external contacts, attorneys, third party administrators, and government agencies as necessary.
• Collaborates with divisional employee and communicates relevant information to direct leader.
• Performs all assigned tasks accurately, efficiently, and in accordance with applicable policies and procedures.
• Complies with ALDI privacy and security requirements and policies if job responsibilities include possible access to confidential and/or sensitive information.

Job-specific Competencies

• Consistently demonstrates the Mindsets, ALDI Acts Competencies and Professional Skills (M.A.P.) as outlined for the role.
• Gives attention to detail and follows instruction.
• Excellent verbal and written communication skills.
• Ability to prioritize and work under strict deadlines.
• Ability to work both independently and within a team environment.
• Ability to stay organized and multi-task efficiently.
• Ability to keep confidentiality as needed.
• Proficient in Microsoft Office Suite.
• Ability to interpret and apply company policies and procedures.
• Ability to understand, reconcile, and substantiate balances in associated General Ledger accounts.
• Proficient in typing and data entry.
• Displays expense and cost control in decision-making.

Education and Experience

• A high school diploma or GED is required.
• A minimum of 1 year of relevant experience is required.
• An associate’s degree in office administration or a related field is preferred.

Physical Requirements

• Work may be performed in an office, remote office or a combination of both where a computer and office equipment may be used as needed to perform duties.
• Regularly required to sit, reach, grasp, stand and move from one area to another.
• Constantly and repeatedly use keyboard/mouse.
• Occasionally required to push, pull, bend, lift and move up to 25 lbs.

Travel

• Local travel required.
• Up to 10%.

Benefits

• 401(k) Plan
• Company 401(k) Matching Contributions
• Employee Assistance Program (EAP)
• PerkSpot National Discount Program
• Medical, Prescription, Dental & Vision Insurance
• Generous Vacation Time & 7 Paid Holidays
• Up to 6 Weeks Paid Parental Leave at 100% of pay
• Up to 2 Weeks Paid Caregiver Leave at 100% of pay
• Short and Long-Term Disability Insurance
• Life, Dependent Life and AD&D Insurance
• Voluntary Term Life Insurance