Executive Assistant to Director of Acute Care and Hospital Finance

About the role

The Executive Assistant to either the Director of Provider Finance (Executive Assistant III) performs highly advanced (senior level) professional assistance work for the Director of Hospital and Acute Care Finance in the Provider Finance Department.

Responsibilities

• Tracks deadlines and pending items that the Director or Deputy Director of Hospital and Acute Care Finance need to address.
• Tracks and routes for approval by the Director and Deputy Director of Hospital and Acute Care Finance variance reports, correspondence, studies, forms, manuals, publications; communicates objectives, tasks, and decisions to staff related to those documents on behalf of the Director and Deputy Director of Hospital and Acute Care Finance.
• Oversee certain purchasing activities, including professional membership renewals, subscriptions services, contracts with consultants, and supplies.
• Schedule meetings and reserve conference rooms for the Director or Deputy Director of Hospital and Acute Care Finance.
• Oversee general administrative office duties, including assisting senior department staff with general human resources management actions.
• Ensures department compliance with HHSC administrative and human resources policy and procedures.
• Provides back-up administrative assistance to the Director of Acute Care Services, Director of Hospital Services, Director of Local Funds and/or the Director of Payments, as needed.
• Provides technical assistance as needed regarding office procedures and the preparation of documents.

Requirements

Required: Graduation from an accredited 4-year college or university OR at least 4 years of work experience in an office setting as an Executive Assistant or Administrative Assistant. Experience providing executive level or senior level administrative support that includes handling confidential, sensitive, or privileged information.

Qualifications

N/A

Skills

• Knowledge of office management principles, practices, and standard clerical and administrative procedures.
• Knowledge of rules relating to confidential information and open records.
• Knowledge of State of Texas travel rules and regulations is preferred.
• Microsoft outlook, word and basic excel skills.

Benefits

Comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Pay

$4,523.16 - $7,253.83

Schedule

Monthly