Executive Assistant to CTO (Hybrid)

Responsibilities

• Strategic Time Management: Actively "manage up" to protect the CTO’s time. Filter requests, push back on overcommitments, and confidently say "no" to meetings that do not align with core priorities.
• Problem Solving & Execution: Independently untangle complex or disorganized situations, creating actionable plans and recommendations without requiring hand-holding.
• Leadership Team Support: Act as a force multiplier not just for the CTO, but for their front-line team of approximately five direct reports—balancing micro-priorities for the CTO with macro-support for the wider team.
• Operations Partnership: Partner closely with the Engineering Operations lead to align on workflow, team logistics, and the CTO’s operational style.
• Discretion & Governance: Handle highly sensitive, confidential materials regarding organizational design, compensation topics, board matters, and personal logistics with flawless judgment.
• Communication & Logistics: Manage the CTO's rapid communication flow, including inbox routing, schedule optimization, complex travel coordination, and meeting preparation.
• Team Dynamics: Coordinate team-building activities and smooth cross-functional logistics across the technology sector.

Qualifications

• Minimum 2 years of experience in a fast-paced environment where you owned project coordination, scheduling logistics, or operational workflows.
• Prior exposure to data-centric environments (such as finance, analytics, or operations tracking) where you had to manage numbers, track budgets, or interface with sensitive details.
• Bachelor’s degree preferred, but not required. A background in Engineering, Business, or STEM fields is a major plus—we love systems-thinkers who enjoy building order out of chaos.
• Proficient in Smartsheet, Microsoft Office (excel, powerpoint), and Docusign/Adobe sign.
• A Notary Public certification would be an added plus.

Benefits

We offer company-wide bonuses based on monthly sales targets, employee referral bonuses, adoption assistance, tuition reimbursement, certification reimbursement, and certification completion bonuses - all in a modern, high-tech, and fun work environment. For more details about our benefits in each office location, please visit www.knowbe4.com/careers/benefits.