Executive Assistant to Co-Founders at Mission-driven Research Organization

Responsibilities

• Manage complex, high-volume calendars for two executives, with primary focus on the Co-Founder/President, whose schedule requires tight buffer time planning, proactive stakeholder coordination, and meticulous attention to every invite and commitment.
• Plan and execute extensive travel logistics for the Co-Founder/President from start to finish, thinking holistically about every detail and anticipating needs.
• Serve as a point of contact for internal and external stakeholders, helping manage communication flow and protect executive time.
• Identify opportunities to improve workflows, streamline processes, and create systems.
• Provide lighter scheduling and meeting coordination support for the CEO.
• Handle ad hoc operational support as needed, including ordering team lunch on office days and providing occasional light assistance during onsite interviews.

Qualifications

• Previous experience as an Executive Assistant supporting senior executives in a VC, high-growth startup, or similarly fast-paced environment.
• Meticulous attention to detail, with strong systems for checking work and preventing errors across calendars, travel, logistics, and communications.
• Strong written and verbal communication skills, with the ability to engage professionally with internal and external stakeholders.
• Proactive, organized, and able to anticipate needs, identify potential issues early, and take action before problems escalate.
• Process-minded and open to feedback, with a continuous improvement approach to workflows, tools, and working relationships.
• Resourceful and solutions-oriented, with the ability to treat mistakes or gaps as opportunities to improve systems rather than setbacks.
• Able to manage multiple priorities at once while keeping information organized, documented, and easy for others to access.
• Tech-savvy and curious about new tools, including AI, automation, project management systems, and other efficiency-focused platforms.

Pay

130-150K+ DOE + excellent benefits, bonus, 401k with match, free daily lunch, wellness stipend, generous PTO, and other great perks!

Schedule

This is a hybrid role, 2-3 days/week in the office, based in New York City.