Executive Assistant to Chair & DBO - OPHTHALMOLOGY - 140335

About the role

The Executive Assistant for the Chair and Administrative Vice Chair of the Department will provide C-Level administrative support on a wide range of issues which are highly confidential and extremely sensitive.

Responsibilities

• Manage complex calendars for meetings/conferences, travel arrangements, status reports and ad-hoc statistical reports as requested and needed.
• Attend Department meetings, compiling data and composing concise executive summaries.
• Act as high-level liaison to the Department Chair and Administrative Vice Chair for faculty, staff, patients, university officials, professional societies, and other universities and academic institutions.
• Support the Department Chair and Administrative Vice Chair in communications and document management in a team environment.
• Ensure the efficient and effective functioning of the day-to-day activities of the Department Chair and Administrative Vice Chair's office.
• Coordinate academic personnel matters.
• Resolve problems which have a significant impact on the overall goals of the Department.

Requirements

• Seven (7) years of related experience, education/training, OR a Bachelor’s degree in related area plus three (3) years of related experience/training.
• Familiarity with the organization's processes, protocols and procedures.
• Knowledge of federal regulations such as FERPA.
• Solid analytical/problem-solving skills.
• Strong service orientation.
• Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing.
• Advising and counseling skills.
• Ability to multi-task with demanding timeframes.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Excellent verbal, written, and electronic communication skills.
• Excellent interpersonal skills including tact, diplomacy and flexibility.

Qualifications

• Thorough knowledge of common organization-specific and other computer application programs.
• Strong computer skills and proficient in the use of spreadsheet, database management, graphics, and word processing software in a Windows and Mac environment.
• Demonstrated experience learning new office-related software and hardware.
• Excellent scheduling and coordination skills, including the ability to prioritize and develop procedures to streamline workload and produce quality work with shifting deadlines and frequent interruptions.

Skills

• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
• Strong computer skills and proficient in the use of spreadsheet, database management, graphics, and word processing software in a Windows and Mac environment.
• Excellent interpersonal skills including tact, diplomacy and flexibility.
• Strong problem identification and resolution skills.
• Strong experience providing a high level of independent executive and administrative support.

Benefits

N/A

Pay

Annual Full Pay Range: $78,306 - $114,076 (will be prorated if the appointment percentage is less than 100%).

Hourly Equivalent: $37.50 - $54.63

Schedule

N/A