Executive Assistant, SEPS

About the role

Sony Corporation of America (SCA) is seeking a dynamic Executive Assistant, SEPS to support high level executives and their team. The position will encompass a variety of administrative responsibilities requiring a high level of trust & confidentiality, excellent organizational & communication skills, and all-related interpersonal skills.

Responsibilities

• Provide executive support to senior-level executives and their teams
• Organize and support meetings including reserving conference rooms, sending meeting invitations, arranging technical support, placing catering requests, and preparing security access
• Maintain agenda and supporting materials for staff meetings; track and follow up on action items and communication threads across the team
• Distribute department mail; arrange messenger and overnight package services
• Arrange & manage travel including flights, hotels, and rental vehicles
• Create and prepare presentations, spreadsheets, and memos
• Maintain/archive files that may contain confidential information
• Create and launch documents for e-signatures
• Onboard/offboard personnel
• Cookise and manage facilities and IT requests
• Coordinate Facilities and IT requests
• Order/maintain department supplies; coordinate procurement and distribution of branded swag and promotional items
• Organize team-building events
• Assist in projects as needed
• Track SEPS contracts and approval flows
• Track and manage communication items including follow-ups, action items, and key correspondence across internal and external stakeholders
• Create monthly SEPS Newsletters and similar artifacts
• Help maintain a SEPS Calendar for key milestones, vacation schedules and workshops
• Perform other related duties as assigned
• Liaise and build relationships with other groups within the organization

Qualifications

• College degree preferred
• Minimum of 5 years executive level administrative experience
• Organized and detail-oriented with the ability to plan ahead and anticipate needs of the team
• Ability to work under pressure, multitask, and problem solve
• Excellent communication skills, both written and oral
• Collaborative team player, working professionally with other departments and assistants
• Fully fluent in Japanese required
• Proficient in MS Office: Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint, OneNote
• Must be authorized to work in the United States

Pay

The target annualized base salary range for this position is $75,000 to $83,000. The individual will be paid hourly and eligible for overtime. In addition to the annual base salary, this role has an annual bonus target of 5%.

Schedule

This role is on a hybrid schedule with 3 days per week in the San Diego office.