Executive Assistant & R&D Operations Coordinator

Advancing the World’s Technology Together. Our technology solutions power the tools you use every day—including smartphones, electric vehicles, hyperscale data centers, IoT devices, and more. Here, you’ll have an opportunity to be part of a global leader whose innovative designs are pushing the boundaries of what’s possible and powering the future. We believe innovation and growth are driven by an inclusive culture and a diverse workforce. We’re dedicated to empowering people to be their true selves. Together, we’re building a better tomorrow for our employees, customers, partners, and communities.

About the role

The AGI (Artificial General Intelligence) Computing Lab is dedicated to solving the complex system-level challenges posed by the growing demands of future AI/ML workloads. Our team is committed to designing and developing scalable platforms that can effectively handle the computational and memory requirements of these workloads while minimizing energy consumption and maximizing performance. To achieve this goal, we collaborate closely with both hardware and software engineers to identify and address the unique challenges posed by AI/ML workloads and to explore new computing abstractions that can provide a better balance between the hardware and software components of our systems. Additionally, we continuously conduct research and development in emerging technologies and trends across memory, computing, interconnect, and AI/ML, ensuring that our platforms are always equipped to handle the most demanding workloads of the future. By working together as a dedicated and passionate team, we aim to revolutionize the way AI/ML applications are deployed and executed, ultimately contributing to the advancement of AGI in an affordable and sustainable manner.

Responsibilities

• Provide comprehensive executive support, including complex calendar management and strategic resource allocation.
• Manage domestic and international business travel for executives and handle executive expense reports and corporate card reconciliation.
• Coordinate logistics for HQ executives, VIP visitors, and technical leads.
• Maintain and update critical team documentation, including seating charts, organizational charts, and shared administrative files.
• Facilitate bilingual (Korean-English) communication and coordination between HQ in Korea and the US subsidiary.
• Provide ad hoc administrative and operational support to executives and the broader organization as business needs arise.
• Manage tracking, allocation, and documentation for R&D budgets, including justifications for lab expansions, headcount increases, and critical infrastructure.
• Facilitate daily lab operations by collaborating with project managers and engineering leads to improve workflow efficiency and software stack development processes.
• Oversee the procurement, tracking, and lifecycle management of lab assets, including specialized engineering hardware, test equipment, and software licenses.
• Submit and track business requests across budget, purchasing, visitor access, IT, and facilities.
• Coordinate new hire onboarding/offboarding, including R&D engineering setup of user accounts and asset assignment.
• Track R&D project assignments (HC) to ensure accurate resource allocation.
• Plan and execute team workshops, offsites, and team-building activities.
• Manage cross-departmental schedules and action items, following up on project progress with Finance, Procurement, HR, and IT.
• Serve as the primary point of contact for team members, providing guidance on internal policies, administrative matters, and workplace life.

Requirements

• Proven experience in administrative support or operations, preferably within an R&D, engineering, or high-tech lab environment.
• Solid understanding of R&D budgets, procurement workflows, and asset management tracking.
• Familiarity with engineering team operations and account provisioning.
• Strong organizational and communication skills with the ability to manage multiple competing priorities efficiently.
• Ability to apply professional concepts and company policies to resolve routine issues and support decision-making through data collection and analysis.

Nice to Have

• Interpersonal skills with an approachable and positive demeanor, capable of building strong relationships across all levels of the organization.

Benefits

• Medical, dental, and vision coverage.
• 401k retirement plan.
• Charitable giving match and frequent opportunities to get involved in community support.
• 4+ weeks of paid time off a year, plus holidays and sick leave.
• Family care support, including a stipend for fertility care or adoption, medical travel support, and virtual vet care for pets.
• On-demand apps and free confidential therapy sessions for emotional wellness.
• Onsite café and gym, plus virtual fitness classes.
• Flexible work environment.

Pay

Hourly Base Pay Rate: $80,000—$108,000 USD. We also offer incentive opportunities that reward employees based on individual and company performance.