Executive Assistant & Project Coordinator
Duties/Responsibilities
- Manages County Executive calendar, schedule, email, travel, expense reports, membership, and digital/physical filing systems.
- Manages incoming correspondence to alert the County Executive to upcoming events and information.
- Covers for the County Executive during absences and coordinates with deputies.
- Coordinates teams and work on strategic priorities and special projects as assigned.
- Captures and disseminates information to internal staff and external parties and stakeholders.
- Coordinates meetings and information sharing.
- Prepares highly sensitive and confidential documents and data.
- Composes and prepares correspondence, reports, and proclamations as required.
- Provides constituent service, both in-person and by email/telephone.
- Screens and directs telephone calls, takes and relays messages, and answers questions from employees and the public.
- Led the preparation of materials for meetings including information packets, reference materials, correspondence, room set-up, and other related duties.
- Occasionally takes meeting minutes.
- Aids in the creation of talking points, presentations, briefing books, and other communication tools.
- Manages the budget for the department, including the ordering and maintenance of services and equipment and supplies.
- Manages tracking system for external and internal meetings and communications, including all follow-up utilizing Microsoft Planner.
- Provides administrative support to the Chief of Staff.
- Performs other duties as assigned.
Essential Knowledge and Abilities
- Maintain confidentiality of sensitive business and personnel information.
- Think independently to anticipate and prepare for the needs of the Office of the County Executive.
- Knowledge of the organization and mission of local government structure.
- Flexibility to support events and meetings scheduled outside of the traditional workday.
- Event planning and execution experience is preferred.
- Attention to detail and proven skills in time and project management.
- Proficient knowledge of modern office practices and procedures, basic computer principles, business English, spelling and composition.
- Expert knowledge of office practices and procedures, Microsoft Word, PowerPoint, Excel and Microsoft Planner.
- Ability to maintain accurate records and prepare reports, communicate effectively orally and in writing, and interact effectively with co-workers and the public.
- Able to fulfill physical demands of job, sensory demands (seeing and hearing), and cognitive demands (concentration, conceptualization, memorization).
- Candidates must have a valid driver’s license.
Training and Experience
- Bachelor’s degree in business or related field is preferred.
- High School diploma or GED required.
- Minimum of five years of progressive experience in an administrative support role, with preferred experience working for executive office suite or elected personnel.
Salary Range
$70,233 – $93,389
Washington County Mission and Values
Washington County strives to cultivate its rich heritage, vibrant economy and attractive communities through the distinct values that define us. Our Mission: We create an environment for residents and businesses to enjoy our authentic quality of life through a well governed and administered county dedicated to safe and secure communities; economic growth and vitality; effective mobility and reliable infrastructure; and access to basic needs. Our Vision: Washington County strives to cultivate its rich heritage, vibrant economy and attractive communities through the distinct values that define us. Our Values: Respect, Optimism, Integrity, Innovation, Compassion, and Collaboration.
Contact Information
Please visit our website at www.washcowisco.gov to complete our online application. If you have any questions, please call (262) 335-4633. Thank you for considering Washington County. Washington County is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.