Executive Assistant | Part-Time

About the role

CYPFER is a global market leader in ransomware post-breach remediation and cyber-attack first response. We enable clients to return to business rapidly, following a cyber-attack. Our team of cybersecurity professionals works with prominent global insurance carriers, leading law firms, and Fortune 1000 businesses.

Key Responsibilities

• Manage complex executive calendars across multiple time zones.
• Coordinate, schedule, and reschedule meetings while balancing shifting priorities.
• Proactively identify scheduling conflicts and recommend solutions.
• Develop an understanding of executive priorities to ensure calendars reflect business-critical activities.
• Cook up and submit expense reports on behalf of executives.
• Aid with travel coordination, itineraries, and related logistics when required.
• Maintain organized electronic files and documentation.
• Proofread and review client-facing reports, presentations, and other documents for grammar, formatting, consistency, and professionalism before distribution.
• Serve as a trusted point of coordination between executives and internal stakeholders.
• Follow up on action items and ensure commitments and deadlines are met.
• Aid with preparing meeting materials and executive presentations.
• Support special projects and administrative initiatives as assigned.

Job Requirements

• Operates in a fast-paced work environment in a global organization.
• Requires the ability to multitask and adapt quickly to changing priorities.
• May involve tight deadlines and high-energy work situations.
• Previous experience supporting senior executives, preferably at the VP, or Executive level.
• Excellent organizational and time management skills with the ability to manage multiple competing priorities.
• Strong attention to detail and exceptional proofreading abilities.
• Excellent written and verbal communication skills in English.
• High level of professionalism, discretion, and confidentiality.
• Strong judgment and the ability to anticipate executive needs.
• Proficiency with Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
• Comfortable working independently with minimal supervision.

Preferred Qualifications

• Experience supporting executives in a fast-paced consulting, professional services, or technology environment.
• Familiarity with preparing executive presentations and client-facing documents.

CYPFER is an equal opportunity employer.