Executive Assistant & Operations Manager, Commercial
Job Summary
About IDEAYA Biosciences: IDEAYA is a precision medicine oncology company committed to the discovery, development, and commercialization of transformative therapies for cancer. Our approach integrates expertise in small-molecule drug discovery, structural biology and bioinformatics with robust internal capabilities in identifying and validating translational biomarkers to develop tailored, potentially first-in-class targeted therapies aligned to the genetic drivers of disease. We have built a deep pipeline of product candidates focused on synthetic lethality and antibody-drug conjugates, or ADCs, for molecularly defined solid tumor indications. Our mission is to bring forth the next wave of precision oncology therapies that are more selective, more effective, and deeply personalized with the goal of altering the course of disease and improving clinical outcomes for patients with cancer.
Position Summary
IDEAYA Biosciences is seeking a highly organized, proactive, business-minded Executive Assistant & Operations Manager to support the Chief Commercial Officer (CCO) and the growing Commercial organization. This is a unique hybrid role combining responsibilities of both executive support and commercial business operations. The successful candidate will serve as a trusted partner to the CCO, ensuring efficient management of executive priorities while also driving operational excellence across the Commercial organization. The role represents an outstanding opportunity to grow with the organization and potentially expand into other functional responsibilities in the future. The ideal candidate is expected to thrive in a fast-paced biotech environment, anticipate needs before they arise, manage multiple priorities with discretion and professionalism, and initiate process improvement that help teams operate more effectively. They should have a proven track record of delivering outstanding results with strong cross-functional partnership and have a passion for improving outcomes for people living with cancer.
Location
South San Francisco, CA.
Job Description
Manage the Chief Commercial Officer's complex calendar, balancing internal priorities, external meetings, investor interactions, travel, and shifting business demands.
Cook up detailed itineraries, logistics, and expense reporting for domestic and international travel.
Prepare meeting materials, agendas, and briefing documents for internal leadership meetings, Board interactions, and external engagements.
Coordinate Commercial Leadership Team meeting logistics, including agenda development, action-item tracking, and follow-up.
Serve as a primary point of contact for internal and external stakeholders interacting with the CCO.
Provide support to the broader Commercial leadership, including with team meetings, off-sites, town halls, and organizational communications.
Aid in onboarding activities for new Commercial team members.
Commercial Operations
Partner with the CCO to drive execution of Commercial priorities and improve organizational effectiveness.
Support coordination of annual planning activities, leadership off-sites, budget planning, and key Commercial operating rhythms.
Manage project plans, timelines, deliverables, and follow-up for cross-functional Commercial initiatives.
Track key action items across Commercial Leadership Team meetings and ensure timely completion.
Develop and maintain dashboards, reports, and organizational trackers supporting Commercial objectives.
Cook up vendor onboarding, purchase orders, contracts, and invoice tracking from the commercial team in partnership with Finance, Legal, and Procurement.
Support Commercial budget management, including tracking spending against plan.
Identify opportunities to streamline processes, improve workflows, and implement operational best practices.
Partner closely with Commercial leaders and cross-functional teams including Medical Affairs, Clinical Development, Finance, Legal, Human Resources, and Investor Relations to facilitate effective communication and execution.
Support planning and logistics for major Commercial events, advisory boards, conferences, and internal meetings.
Requirements
Bachelor's degree or equivalent experience.
7+ years supporting senior executives, including experience supporting C-level leadership.
Experience working within biotechnology, pharmaceuticals, healthcare, or other highly regulated industries.
Demonstrated experience coordinating projects or business operations in addition to executive support responsibilities.
Exceptional organizational and project management skills with strong attention to detail.
Outstanding written and verbal communication skills.
Advanced proficiency with Microsoft Office (PowerPoint, Excel, Outlook, Word) and collaboration tools including Microsoft Teams and SharePoint.
Prowess in managing multiple priorities while maintaining a high degree of accuracy and confidentiality.
Strong judgment, professionalism, and ability to exercise discretion with sensitive information.
Experience supporting Commercial, Medical Affairs, or Corporate leadership within the biotechnology or pharmaceutical industry.
Experience with budget tracking, vendor management, or project management.
Familiarity with ERP, procurement, or project management systems.
Experience supporting organizations preparing for commercial launch is highly desirable.
Total Rewards
The expected salary range for the role of Executive Assistant & Operations Manager, Commercial is $145,000 - $180,000.
The final salary offered to a successful candidate will depend on several factors that may include but are not limited to the office location where this open position is located, the final candidates’ experience within their profession, experience in the disease areas we are striving to make an impact in as a company, length of time within the industry, educational background, and performance during the interview process.
The Company complies with all laws respecting equal employment opportunities and does not discriminate in hiring or otherwise in employment based on race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status.
This position requires you to work onsite in the office at the Company’s facilities for training & meetings, with work-from-home flexibility, and the Company requires that all employees working in its facilities be fully vaccinated (except as required by applicable law).
Therefore, this position requires you to be fully vaccinated from COVID-19, subject to reasonable accommodations for medical or religious reasons, and/or as otherwise required by applicable law.
The Company considers you fully vaccinated once 14 days have passed since you received either the second dose in a two-dose COVID-19 vaccine series or a single-dose COVID-19 vaccine. The vaccine must have been FDA approved, have emergency use authorization from the FDA, or, for persons fully vaccinated outside of the U.S., be listed for emergency use by the World Health Organization.
IDEAYA is an equal opportunity employer. In accordance with applicable law, IDEAYA does not discriminate in hiring or otherwise in employment based on race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status.