Executive Assistant, OOP

Job Summary

The Executive Assistant for the Office of the President provides collaborative, responsive, and reliable administrative support and coordination to meet team goals and objectives for the Chief Executive Officer (CEO), Senior Director of Internal Strategic Partnerships and Initiatives, and the Vice President of People, Culture & Equity.

Essential Duties

• Provides primary administrative support for the CEO including maintaining an extremely active calendar, keeping current digital and hardcopy files, and making occasional travel arrangements.
• Provides secondary administrative support to the Senior Director of Internal Strategic Partnerships and Initiatives and to Vice President of People, Culture, & Equity, including scheduling meetings with internal staff and external stakeholders; providing project management support; and handling department correspondence.
• Captures and tracks deliverables such as dashboards, scorecards, and logic models; and produces materials to aid in these deliverables.
• Supports the team by preparing meeting agendas and materials, recording meeting minutes; and maintaining active membership records for the Board of Directors, including the Executive and Governance Committees.
• Communicates directly and on behalf of the President and CEO with Board members, donors, external partners, and stakeholders on matters related to the Office of the President and other organizational initiatives.
• Prepares, develops, and executes meeting presentations for All Staff, Leadership Team, Executive Committee, and Board of Directors meetings.
• Captures and coordinates internal and external meeting and event logistics.
• Maintains the Office of the President SharePoint site, board and volunteer records in the organization’s Customer Relationship Management (CRM) system and represents the Office of the President via ongoing organizational technology projects.
• Supports special projects and initiatives assigned by the CEO and the Senior Director of Internal Strategic Partnerships and Initiatives, helping to coordinate the scoping, planning, and management of projects to produce high-quality and timely deliverables.
• Handles expense reports and invoices for the department.
• Performs other duties as assigned.

Knowledge, Skills, And Abilities

• Demonstrated ability to perform administrative and Executive Assistant functions and complex administrative tasks in an executive office environment, preferably servicing the office of a President or CEO.
• Exceptional business maturity and trustworthiness and demonstrated ability to maintain confidentiality of sensitive information.
• Excellent organizational skills, including effective time management, prioritizing tasks, and an ability to handle multiple activities simultaneously.
• Pioneered ability to work effectively with diverse staff across teams collaboratively, utilizing strong interpersonal and customer service skills.
• Demonstrated ability to consistently exercise sound judgment and balance working independently with seeking guidance when appropriate.
• Demonstrated ability to communicate effectively, both verbally and in written form, including deep command of grammatical composition and proofreading skills.
• Demonstrated ability to meet deadlines in a fast paced, quickly changing environment.
• Demonstrated ability to maintain a highly organized and efficient work environment.
• Demonstrated ability to remain composed, cool, and calm under the pressure of deadlines.
• Intermediate level proficiency in Microsoft Office Suite, including Excel, PowerPoint, Teams, and SharePoint.
• Intermediate level experience working with and using Artificial Intelligence (AI) and Large Language Model (LLM) to manage workflows and implement projects.

Education And/or Experience

• Associate or bachelor’s degree specializing in business, office administration, or related field, or equivalent experience.
• Three years of office administrative experience at the C-suite level with demonstrated progressive responsibility is required.

Additional Information

United Way of King County is an exceptional workplace that can provide you with:

• Opportunities to work with smart, passionate, and enthusiastic team members and volunteers.
• Ongoing collaboration with diverse staff and other constituents.
• A desirable culture of high-performance expectations and accountability.
• Exciting and challenging work.
• Opportunities to help solve the community's toughest problems.
• Competitive pay is commensurate with demonstrated successful performance and experience.
• Many other benefits that we are happy to discuss with you.