Executive Assistant - Office Based

About the role

For those who want to invent the future of health care, here's your opportunity. We're going beyond basic care to health programs integrated across the entire continuum of care. Join us to start Caring. Connecting. Growing together.

Responsibilities

• Provide primary support to leadership with schedule, coordinate and manage meetings, expenses & travel
• Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures
• Manage active calendars, resolve scheduling conflicts as they arise, prioritize ensuring effective time management for the executives
• Create, prepare, and distribute all meeting materials
• Maintain charitable/community relations and promotional items budget and sponsorships
• Ensure all resources and technology are set up and working for all meetings
• Make travel arrangements for leadership
• Help plan and coordinate Broker meetings and external events as needed
• Organize logistics of large or offsite events, using internal resources as needed
• Compile and integrate information needed to complete reports and documents
• Prepare or format office documentation needed for various audiences
• Post relevant documentation onto relevant systems and communication boards
• Maintain and distribute broker email and address mailing lists as needed
• Utilize Microsoft 365 software and other applications
• Monitor and oversee internal office communications
• This position may occasionally assist in onboarding new employees depending upon the role of the hire
• Maintain and keep updated office and distribution lists
• Consult and communicate with internal and external customers to identify and provide resources
• Research and provide needed information to respond to requests in a timely matter
• May occasionally assist with reviewing and approving timecards, employee reviews and feedback

Requirements

• 5+ years of administrative support to leadership in a corporate setting
• Experience with AI platforms, Copilot preferred
• Experience working in a fast-paced, matrix organization
• Experience working independently and under pressure at times to handle a wide variety of activities and confidential matters with tact and discretion
• Experience handling all aspects of meeting production and organization including creation of Power Point presentations, scheduling, catering, room preparation, etc.
• Proficient level of all Microsoft Office including Word, Excel, Outlook, and PowerPoint
• Proven exceptional attention to detail
• Proven high degree of personal integrity and strong interpersonal skills

Qualifications

• Experience working for a Fortune 500 company
• Experience with booking business travel following company guidelines and recommendations
• Experience with Concur
• Experience with Smartsheet
• Proven ability to provide high quality, consistent services to the various leaders within the department

Benefits

• Comprehensive benefits package
• Incentive and recognition programs
• Equity stock purchase
• 401k contribution (all benefits subject to eligibility requirements)
• Far-reaching choice of benefits and incentives

Pay

The hourly pay for this role will range from $34 - $60 per hour based on full-time employment. We comply with all minimum wage laws as applicable.