Executive Assistant, NA

About the role

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Responsibilities

• Provide daily management and administrative support for the Executive Team.
• Use discretion, judgment, and organizational knowledge to facilitate the executive's activities and manage confidential information.
• Cook up and manage executive travel arrangements, including booking flights, hotels, and ground transportation.
• Manage executive schedules and calendars, ensuring efficient time management and prioritization of tasks.
• Manage conference room bookings, including meal ordering when appropriate.
• Organize and support logistics for meetings, including scheduling, preparing agendas, and coordinating conference rooms.
• Plan and coordinate virtual and in person events such as offsite meetings, customer meetings, board meetings, employee holiday events, customer appreciation events, and industry events.
• Prepare and process expense reports for the executive team.
• Manage projects independently, requiring discretion and decision-making without close supervision.
• Build and coordinate reports, charts, budgets, and other presentation materials for the executive team.
• Summarize, prioritize, and research information in a concise and usable format for executive review.
• Provide access and support for visitors and customers, ensuring a positive experience.

Requirements

• Bachelor's Degree in Office Administration, similar field, or equivalent experience is preferred.
• Notary Public preferred, not required.
• 4+ years of experience in an administrative, organizational, or other meticulous function, as an Office Manager or Executive Assistant.
• Strong organizational and project management skills.
• Highly organized, energetic and a fast learner.
• Experience maintaining confidential information.
• Excellent communication skills: written/grammar/spelling, verbal (formal and informal), listening and talking.
• Experience with Microsoft tools, including the ability to schedule, track, report and follow-up using these tools.
• Experience with Outlook calendaring is required.
• Experience with SharePoint is a plus.
• Experience with a Global Travel Platform is a plus.
• Excellent communication and interpersonal abilities.

Qualifications

• Travel required is expected to be up to 5% but may increase over time as the business evolves.

Skills

• Detail-oriented
• Initiative-driven
• Quick-learning
• Customer service skills
• Collaboration

Benefits

• Medical
• Dental
• Vision
• Life and AD&D
• Short and long-term disability coverage
• Paid time off
• Employee assistance
• Participation in a 401k program that includes company match
• Many other additional voluntary benefits

Pay

Salary Range: $90,000-100,000 Base + Bonus (this range is based on Colorado market data and may vary in other locations)

Schedule

This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&D, short and long-term disability coverage, paid time off, employee assistance, participation in a 401k program that includes company match, and many other additional voluntary benefits.