Executive Assistant - MOB Lindner Research Womens Heart Center - Full Time - Days

About the role

Services as the Medical Director’s central communication point where data is received and forwarded for publication and manuscript completion.

Responsibilities

• Works directly with Medical Director to assure clerical & scheduling needs are met.
• Provides main line of communication for vendors, sponsors, and other professionals, and staff with the Medical Director.
• Enhances accuracy and efficiency in scheduling various meetings and activities for the Medical Director.
• Facilitates complex scheduling of multiple person meetings of which the Medical Director is included.
• Handles all electronic and paper communications for Medical Director.
• Coordinates publishing activities involving the Medical Director and the Research Center.
• Transcribes text/figures for manuscripts submission.
• Seeks permission from publishers for use of graphics as needed.
• Assures all deadlines are met.
• Provides tools necessary for publication and secures all necessary approvals.
• Considers cost of services required and chooses outside resources efficiently.
• Creates and organizes professional presentations for Medical Director and other associates of The Center.
• Provides for professional presentations via PowerPoint or other educational media.
• Communicates with support services to assure all presentations meet required objectives.
• Instrumental in submission of abstracts involving various professional associates.
• Handles appropriate faculty paperwork/handout materials and slides for national & regional meeting presentations.
• Serves as a liaison for physician travel, speaking engagements, investigator meetings, and national cardiology conferences.
• Coordinates meeting schedules for Medical Director and prepares detailed schedule of events.
• Coordinates and books airline arrangements for traveling physician(s).
• Responsible for obtaining reimbursement for travel expenses if appropriate and maintains good documentation of all expenses with receipts.
• Performs other related duties.
• Instrumental in assuring accurate and timely communications with the Medical Director with those inside and outside The Center.

Qualifications

Education

High School education or its equivalent; Associate degree, majoring in Business is preferred.

Years of Experience

Medical Business Administration.

Required Skills and Knowledge

• Photocopier and fax equipment operation.
• Familiarity with all medical equipment appropriate to research.
• Ability to make independent decisions.
• Strong organizational skills with good follow-through practices.
• Excellent communication and clerical skills.
• Functional computer knowledge and medical terminology.