Executive Assistant, Marketing Leadership [AQ-13129]

About the Role

Aquent is partnering with a leading global consumer brand in the sports and lifestyle industry, known for innovation and shaping culture through iconic products. This role serves as the strategic backbone for visionary marketing leaders, driving efficiency and empowering senior marketing executives to achieve ambitious goals. It’s an opportunity to be a trusted partner, anticipating needs, streamlining operations, and contributing to high-impact global marketing initiatives in a fast-paced, collaborative environment.

Responsibilities

• Provide proactive and reactive calendar management support for multiple senior leaders, including prioritizing meeting requests and managing scheduling conflicts.
• Serve as a primary point of contact between executives and internal teams, coordinating communication and maintaining alignment across the organization.
• Develop a deep understanding of leadership priorities, business objectives, and key initiatives to effectively manage time and resources, ensuring strategic focus.
• Prepare leaders for upcoming meetings, critical milestones, and organizational priorities by meticulously tracking deadlines and proactively identifying necessary actions.
• Coordinate all aspects of domestic and international travel arrangements, detailed itineraries, and accurate expense reporting.
• Support leadership team meetings, team events, culture initiatives, and special projects, playing a key role in their successful execution.
• Manage distribution lists, communication groups, and administrative processes to ensure smooth information flow.
• Partner with executive administration teams to coordinate high-profile meetings, external visitors, and special events, ensuring a professional and organized experience.
• Collaborate with internal teams to efficiently resolve administrative and operational needs, acting as a central point of contact.
• Maintain the highest level of confidentiality, professionalism, and attention to detail in all tasks and interactions.

Requirements

• 2+ years of experience providing comprehensive administrative and operational support to senior leaders, executives, or leadership teams.
• Proven experience managing complex calendars and coordinating across multiple stakeholders with precision and foresight.
• Strong organizational skills with the ability to prioritize competing demands and adeptly manage changing priorities in a dynamic environment.
• Excellent written and verbal communication skills, enabling clear and effective interaction at all levels.
• Demonstrated ability to anticipate needs, take ownership of tasks, and operate with a high level of independence.
• Exceptional attention to detail and a steadfast commitment to delivering high-quality support consistently.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
• Familiarity with AI productivity tools.
• Experience with enterprise travel and expense management systems.
• High school diploma or equivalent required.

Qualifications That Will Set You Apart

• Experience supporting VP-level, C-suite, or multiple senior leadership teams simultaneously.
• Background within marketing, communications, retail, consumer brands, sports, entertainment, or creative industries.
• Project coordination or project management experience.
• Experience coordinating leadership meetings, team events, or significant organizational initiatives.
• Familiarity with various enterprise business systems.

Success in This Role

Success in this role means enabling executives to consistently focus on strategic priorities through proactive support. You will ensure meetings, travel, and operational processes run smoothly and efficiently, minimizing disruptions. By fostering strong internal relationships, you will ensure stakeholders receive timely communication and support. Your contributions will align and empower leadership teams to effectively execute key initiatives, continuously improving administrative processes and scaling overall team efficiency.

Work Environment

This is a collaborative, fast-paced environment supporting senior marketing leadership. You will partner with cross-functional teams and make significant contributions to business operations. The role requires strong judgment, exceptional organization, and excellent relationship-building skills.

Benefits

Aquent Talent offers eligible talent access to amazing benefits, including:

• Subsidized health, vision, and dental plans.
• Paid sick leave.
• Retirement plans with a company match.
• Free online training through Aquent Gymnasium.