Executive Assistant, Marketing Leadership [AQ-11561]

Aquent is partnering with a leading global consumer brand in the sports and lifestyle industry, renowned for its innovation and global reach. This organization is at the forefront of shaping culture through its iconic products and experiences. Join a team that thrives on creativity and impact, where your contributions will directly influence how this beloved brand connects with its audience worldwide.

About the role

We are seeking an exceptional Executive Assistant to step into a pivotal role, driving efficiency and empowering our senior marketing executives to achieve their ambitious goals. This isn’t just an administrative position; it’s an opportunity to be a trusted partner, anticipating needs, streamlining operations, and directly contributing to the success of high-impact marketing initiatives that resonate globally. If you’re a proactive, detail-oriented professional with a knack for seamless execution and a passion for supporting dynamic leadership, you’ll thrive in this fast-paced and collaborative environment.

Responsibilities

• Provide proactive and reactive calendar management support for multiple senior leaders, including prioritizing meeting requests and managing scheduling conflicts.
• Serve as a primary point of contact between executives and internal teams, helping coordinate communication and maintain alignment across the organization.
• Develop a deep understanding of leadership priorities, business objectives, and key initiatives to effectively manage time and resources, ensuring strategic focus.
• Prepare leaders for upcoming meetings, critical milestones, and organizational priorities by meticulously tracking deadlines and proactively identifying necessary actions.
• Coordinate all aspects of domestic and international travel arrangements, detailed itineraries, and accurate expense reporting.
• Support leadership team meetings, team events, culture initiatives, and special projects, playing a key role in their successful execution.
• Manage distribution lists, communication groups, and administrative processes to ensure smooth information flow.
• Partner with executive administration teams to coordinate high-profile meetings, external visitors, and special events, ensuring a professional and organized experience.
• Collaborate with internal teams to efficiently resolve administrative and operational needs, acting as a central point of contact.
• Maintain the highest level of confidentiality, professionalism, and attention to detail in all tasks and interactions.

Requirements

• 2+ years of experience providing comprehensive administrative and operational support to senior leaders, executives, or leadership teams.
• Proven experience managing complex calendars and coordinating across multiple stakeholders with precision and foresight.
• Strong organizational skills with the ability to prioritize competing demands and adeptly manage changing priorities in a dynamic environment.
• Excellent written and verbal communication skills, enabling clear and effective interaction at all levels.
• A demonstrated ability to anticipate needs, take ownership of tasks, and operate with a high level of independence.
• Exceptional attention to detail and a steadfast commitment to delivering high-quality support consistently.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
• Familiarity with AI productivity tools.
• Experience with enterprise travel and expense management systems.
• High school diploma or equivalent required.

Qualifications

While the above qualifications are essential, candidates with the following experience will be particularly well-suited for this role:

• Experience supporting VP-level, C-suite, or multiple senior leadership teams simultaneously.
• Background within marketing, communications, retail, consumer brands, sports, entertainment, or creative industries.
• Project coordination or project management experience.
• Experience coordinating leadership meetings, team events, or significant organizational initiatives.
• Familiarity with various enterprise business systems.

Success Metrics

• Executives are consistently prepared, organized, and able to focus on strategic priorities, thanks to your proactive support.
• Meetings, travel, and operational processes run smoothly and efficiently, minimizing disruptions.
• Stakeholders receive timely communication and support, fostering strong internal relationships.
• Leadership teams are aligned and empowered to execute against key initiatives effectively.
• Administrative processes continuously improve and scale, contributing to overall team efficiency.

Work Environment

This is a collaborative, fast-paced environment supporting senior marketing leadership. You will have the opportunity to partner with cross-functional teams and make significant contributions to business operations. The role requires strong judgment, exceptional organization, and excellent relationship-building skills.

About the Company

Our client strives to be the global leader in the sporting goods industry with brands built on a passion for sports and a sporting lifestyle. They are committed to continuously strengthening brands and products to improve their competitive position. Their strategic focus is on increasing brand credibility, elevating the experience for their consumers, and pushing the boundaries in sustainability. The execution of their strategy is enabled by a mindset of innovation across all dimensions of their business as well as their digital transformation. With a commitment to digital transformation and sustainability, the company continues to evolve to meet the needs of modern consumers.

Benefits

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent get access to amazing benefits like:

• Subsidized health, vision, and dental plans.
• Paid sick leave.
• Retirement plans with a match.
• Free online training through Aquent Gymnasium.