Executive Assistant, Legal, HR and CMC

About the role

The Executive Assistant provides high-level administrative and operational support to the Chief Legal Officer and other Executives as assigned. This role requires exceptional organizational skills, discretion, and the ability to manage complex priorities in a fast-paced, highly confidential environment. The Executive Assistant serves as a trusted partner, ensuring efficient coordination and completion of a range of scheduling, document execution and management tasks. The Executive Assistant will provide focused support to assigned leaders and teams while operating as a cohesive member of our administrative team and provide backup support as needed.

Responsibilities

• Manage and maintain complex calendars for the Chief Legal Officer and other Executives as assigned, including prioritization of meetings and scheduling across time zones and teams
• Coordinate travel arrangements, including itineraries, logistics, and expense reporting
• Serve as a liaison between leadership and internal/external stakeholders
• Upload Board and Committee materials to Boardvantage
• Legal Operations & Coordination: Coordinate execution of legal documents and deliverables in a fast-paced environment
• Cookbook: Coordinate the execution and filing of Board and Committee minutes
• Maintain legal documents, files, and records with strict confidentiality
• Document routing, signature processes, and document management systems
• Aid with compliance tracking, audits, and filings as needed
• Project & Process Management Support: Cross-functional initiatives and projects
• Identify opportunities to improve administrative processes and workflows
• Help manage department budgets, invoices, POs and vendor relationships

Qualifications

• Bachelor's degree or equivalent experience
• 5+ years of executive administrative experience, preferably supporting senior leaders in a legal environment
• Familiarity with legal terminology, board matters, and compliance processes is strongly preferred
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent organizational, time management, and multitasking skills
• Detail-oriented
• High level of discretion and judgment, and ability to handle confidential information

Benefits

Position Location: This is a remote role; periodic travel to team and company events is required.

The anticipated salary range for candidates for this role is $105,000 - $120,000. The final salary offered will depend on several factors, which may include, but not limited to, relevant years of experience, educational background, and geography.

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Jade Biosciences is proud to be an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.