Executive Assistant - Law Department

About the role

The role supports Law Department executives who oversee and interact with multiple functional teams, including Privacy, Trade Controls, and Industrial Operations Law — as well as the attorneys and professionals within those teams.

Responsibilities

• Managing complex calendars, expenses, and time commitments for executives.
• Anticipating the needs of leaders and teams before they arise; resolving scheduling conflicts with minimal direction.
• Triaging incoming requests and inquiries, escalating time-sensitive or significant matters with good judgment and discretion.
• Identifying, developing, and implementing process improvements, bringing new tools or approaches to the team proactively, while maintaining highly organized and efficient administrative workflows and independently executing solutions.
• Leveraging AI tools (such as Microsoft CoPilot) to draft communications, summarize information, and streamline administrative workflows.
• Planning, managing and executing internal and external meetings end-to-end, including team meetings, large offsites, live trainings, and cross-functional gatherings, with attention to gathering agendas, logistics, coordination with stakeholders, catering decisions, materials and follow up.
• Building polished PowerPoint presentations by synthesizing inputs from multiple contributors into organized, executive-ready decks.
• Submitting requisitions, tracking of deadlines, monitoring purchase orders and renewals.
• Collaborating cross-functionally and serving as a trusted partner to peers.
• Communicating effectively across all levels while maintaining confidentiality.
• Demonstrating organizational knowledge and understanding leader priorities, including support for increasingly complex responsibilities.
• Holding travel arrangements and expense reports for executives including managing complex international travel (typically VP+), visas and expense reporting.
• Maintaining departmental SharePoint, Teams and Intranet sites, keeping them current, organized and useful as working resources.

Requirements

• Associate or bachelor’s degree preferred.
• 8 or more years of administrative experience required, with at least 4 years supporting senior leaders in a business or legal environment.
• Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word, Teams), SharePoint, Concur, and collaboration platforms; ability to troubleshoot and train others.
• Proven ability to manage complex calendars, orchestrate senior-level meetings and events, and coordinate domestic/international travel with precision.
• Exceptional organization, prioritization, and follow-through; positive, can-do attitude and respect for colleagues at all levels.
• Flexibility to support after-hours needs tied to executive travel, global time zones, and critical events.