Executive Assistant IV, President, Production, WB Pictures

About the Role

Provides high-level administrative and organizational support to the President, Production, WB Pictures.

Responsibilities

• Maintain organizational systems for tracking project materials, incoming submissions, and other high-priority requests to ensure timely response and accurate record keeping.
• Manage an extremely active calendar with frequent shifting priorities; schedule meetings, screenings, and conference calls, coordinating across multiple time zones and with senior internal and external stakeholders.
• Handle confidential information/materials with discretion while liaising with external partners (representatives, producers, talent) and internal studio departments including Story, Business Affairs, Production, Post, and Marketing/Distribution.
• Arrange complex domestic and international travel, hotel accommodations, and itineraries for the President and filmmaking partners.
• Draft, edit, and prepare written communications, presentations, and research materials as needed on behalf of the President.
• Serve as the first point of contact for talent, executives, and other high-level visitors.
• Provide general office management support, ensuring smooth operations and effective communication flow.
• Perform other related duties and projects as assigned in support of the WB leadership team.

Requirements

• 2-3 years of executive assistant experience at a senior executive level required.
• Previous experience in the entertainment industry working with talent, filmmakers, and agents required.
• Previous experience in development or production at a studio or production company strongly preferred.
• Proficiency in Word, Excel, Outlook required; familiarity with Adobe Acrobat, PowerPoint and/or Keynote preferred.
• Strong interest in scripts and deep general film knowledge required.
• Familiarity with agents/agencies, producers, and the broader film community required.
• Working knowledge of feature writers and directors strongly desired.
• Strong written and verbal communication skills; excellent attention to detail.
• Knowledge of basic math, spelling, grammar, punctuation, and English usage.

Pay

Base pay range: $49,000.00 - $91,000.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards.

Benefits

• Health insurance coverage.
• Employee wellness program.
• Life and disability insurance.
• Retirement savings plan.
• Paid holidays, sick time, and vacation.