Executive Assistant III - Controllership

About The Job

The Executive Assistant serves as a trusted partner to the Chief Accounting Officer, Chief Tax Officer and other senior finance leaders, providing executive, governance, and operational support across Controllership and Corporate Tax.

Responsibilities

• Provide executive support to the Chief Accounting Officer, Chief Tax Officer and other senior finance leaders, including calendar management, meeting coordination, travel arrangements, and management of competing priorities.
• Cook up governance committees and executive forums, including scheduling, logistics, attendee management, meeting materials, action item tracking, and follow-up communications.
• Support regulatory, audit, and risk management activities by coordinating meetings, preparing materials, and facilitating communication among key stakeholders.
• Organize leadership meetings, town halls, employee engagement events, and executive communications programs.
• Cook onboarding activities for new hires, including access requests, technology setup, training coordination, and orientation activities.
• Administer contractor and vendor processes, including onboarding, training compliance, documentation, and ongoing coordination.
• Support special projects and strategic initiatives by tracking deliverables, coordinating stakeholders, and ensuring timely execution of key activities.
• Prepare, organize, and distribute meeting materials, presentations, reports, and executive communications.
• Handle highly confidential financial, regulatory, personnel, strategic, and material nonpublic information with discretion, professionalism, and sound judgment.
• Aids in the mailing and tracking of federal, state and local tax compliance documents.

Requirements

• 5+ years of executive administrative support experience supporting senior leaders.
• Demonstrated experience managing complex calendars and executive priorities.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities simultaneously while maintaining accuracy.
• Demonstrated ability to handle highly sensitive and confidential information, including financial, regulatory, personnel, and material nonpublic information.
• Exercises sound judgment, discretion, and professionalism when interacting with senior executives, regulators, auditors, and external parties.
• Advanced proficiency in CoPilot, Microsoft Outlook, Teams, PowerPoint, Word, and Excel.

Preferred Qualifications

• Experience supporting executive leadership within Finance, Accounting, Tax, Risk Management, Reporting, Internal Audit, or other highly regulated environments.
• Experience coordinating governance committees, executive councils, or board-related activities.
• Familiarity with project coordination, issue tracking, and action item management.
• Experience supporting large-scale meetings, town halls, and leadership events.

Compensation And Benefits

This position is eligible to earn a base hourly rate in the range of $30.29 - $46.15 per hour. Placement within the pay range may differ based upon various factors, including but not limited to skills, experience and geographic location. Compensation for this role also includes incentive compensation which may include production, commission, and/or discretionary incentives. Please click here for a list of benefits for which this position is eligible.

Key has implemented an approach to employee workspaces which prioritizes in-office presence, while providing flexible options in circumstances where roles can be performed effectively in a mobile environment.

Job Posting Expiration Date

08/17/2026