Executive Assistant II - Executive 2

Location: St. Paul
Telework Eligible: Yes / Hybrid
Full/Part Time: Full-Time
Work Shift: Day Shift / 8:00 a.m. - 4:30 p.m.
Days of Work: Monday - Friday

About the role

The Executive Assistant II position provides senior-level executive administrative support within the MDH Executive Office and serves as a trusted coordination partner to executive leadership. The role requires independent action, initiative, sensitivity to the consequences of decisions, and the ability to work effectively with leaders, staff, government partners, and external stakeholders.

In accordance with HR/LR Policy #1422 Telework, this position is eligible for up to 50% telework for applicants who live in Minnesota or in a bordering state within 50 miles of the assigned work location. Candidates residing outside of Minnesota further than 50 miles of the assigned work location at the time of application must be able to relocate to Minnesota within 30 days of their start date. The telework policy may exempt employees who live more than 50 miles from their primary work location from the 50% in-office requirement, depending on job requirements.

This vacancy announcement will be used to fill up to two (2) Executive Assistant II positions.

Responsibilities

• Coordinates high-priority work
• Manages sensitive information
• Ensures leadership activities move forward with strong preparation, follow-through, and sound judgment

Requirements

Three (3) years advanced administrative support experience, including experience supporting senior leaders or executives and includes 3 of the following:

• Managing complex scheduling, coordinating high-level meetings, and handling competing priorities with minimal supervision.
• Drafting, editing, and finalizing executive correspondence, reports, briefing materials, or other polished business documents.
• Serving as a liaison with multiple stakeholder groups and maintaining effective working relationships across organizational lines
• Coordinating projects, workflows, or office processes.
• Utilizing software, such as, Microsoft Outlook, Word, Teams to manage calendars, communications, records, and document production.

Qualifications

Qualifications to be further assessed during the interview process:

• Attention to detail and the ability to communicate clearly, professionally and appropriately for a variety of audiences.
• Communicate and interact with professionalism, diplomacy, and respect while building and maintaining effective working relationships with leaders, staff, and external partners
• Experience handling sensitive, confidential, or politically sensitive information with discretion and sound judgment, and a high degree of professionalism.
• Initiative, follow-up, and independent problem solving.

A related master’s degree may substitute for eighteen (18) months of experience; bachelor’s degree may substitute for twelve (12) months of experience; and associate’s degree may substitute for six (6) months of experience.

Preferred Qualifications

• Experience providing executive-level administrative support to a commissioner, executive leadership team, or senior public-sector officials.
• Experience working in Minnesota state government or another government environment with legislative, policy, or public-facing responsibilities.
• Experience preparing or coordinating executive office communications, briefing materials, legislative documents, presentations or other materials for senior leaders.

Additional Requirements

• This position requires successful completion of a background check and employment reference check.
• MDH does not participate in the federal E-Verify program and is unable to sponsor applicants for work visas, including F-1 STEM OPT extensions, and cannot complete Form I-9 or any other documentation requiring employer participation in E-Verify. All applicants must be legally authorized to work in the United States at the time of application.

Pay

Salary Range: $26.58 - $36.86 / hourly; $55,499 - $76,963 / annually

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being
• Support to help you reach your career goals: Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
• Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.