Executive Assistant I - Provost Area

About the role

This position provides comprehensive administrative support to the provost and her leadership team, ensuring smooth departmental operations.

Responsibilities

• Manages administrative functions on behalf of the provost, her team, and their areas.
  • Assists in managing the departmental budget, including tracking expenditures, ordering, and purchasing.
  • Provides general administrative support such as drafting correspondence, preparing reports, recording meeting minutes, and creating memorandums.
  • Addresses departmental issues and concerns, ensuring timely and appropriate resolution.
  • Handles sensitive and confidential materials related to departmental operations.
• Oversees administrative functions on behalf of the provost, her leadership team, and associated areas.
  • Supports the coordination of logistics, supporting event planning, and setup for professional and organizational development initiatives and college-wide events, including Leadership Team meetings, Advisory Board meetings, the Changing Classroom Cultures Conference, and College Convocation.
  • Maintains and updates the college’s web-based employee handbook and organizational charts.
  • Maintains calendars and schedules.
• Serves as receptionist by greeting visitors, answering phone, distributing mail, etc.

Requirements

• Bachelor's degree in a related field or equivalent.
• Bachelor's Degree in a related field and 2 years experience or equivalent.
• Strong proficiency in Microsoft Office Suite, including Excel spreadsheets, Microsoft Forms, and advanced Outlook email and calendar management.

Qualifications

• Commitment to mission of comprehensive community college.
• Excellent interpersonal and communication skills.
• Demonstrated problem-solving skills.

Skills

• Strong verbal and written communication skills.

Benefits

Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• Two Weeks Institutional Closing Pay (Last 2 weeks of December)
• Employee Assistance Program