Executive Assistant I

About the role

The Executive Assistant provides administrative and professional level assistance to the Academic Affairs – Provost’s Office. The position is a highly confidential position that requires a high level of attention to detail, a need for strong technological proficiency, and experience with project management and/or personnel management/ policy.

Responsibilities

• Maintain the associate provost’s calendar, schedule all meetings and appointments.
• Collaborate in the maintenance of calendars, schedules, and appointments.
• Respond independently to requests for members’ attendance at campus functions and special events.
• Compile information for special reports and projects; create reports and prepare correspondence as assigned.
• Manage associated internal/external web pages.
• Arrange/coordinate all travel for the associate provost and others, as assigned.
• Maintain processes and support committees according to deadlines assuring accuracy based on policies and procedures.
• Act as a resource person of Academic Affairs, providing input as needed.
• Cookordinate events/projects as directed, including processes associated with shared governance such as the Faculty Personnel Action Portal.
• Archive documents, as needed.
• Serve as department contact for managing print processing, work orders, key audits, computer audits, and purchasing.
• Work independently on miscellaneous projects as assigned.

Requirements

• 3-5 years’ experience providing advanced administrative support in a professional environment
• 3-5 years’ experience with project management
• Excellent verbal and written communication skills
• Excellent judgment, including ability to maintain confidentiality
• Good work habits, such as attendance, punctuality, accountability, thoroughness, ability to prioritize work
• Strong commitment service excellence
• Demonstrated commitment to creating and supporting an inclusive work environment
• Technology proficiency on standard business software programs, with a commitment to learning and implementing new technologies that support efficient, high-quality work
• Attention to detail, proofreading and editing skills
• Associate’s Degree Preferred Qualifications
• Experience in a higher education environment
• 3-5 years’ experience with academic personnel management and/or policy

Qualifications

• Competitive salary commensurate with qualifications and experience

Benefits

Employee Benefits: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office.

Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable.