Executive Assistant I

About the role

The Department of Radiology is seeking a highly organized, proactive, and professional Executive Assistant I to provide comprehensive administrative support to the Department Chair. This key position serves as a trusted partner to department leadership in coordinating executive level: complex schedules, meetings, conferences, and travel arrangements while facilitating effective communication with a wide range of internal and external stakeholders. The Executive Assistant I will manage confidential correspondence and records, review and prioritize communications, coordinate special projects, and support departmental operations. The successful candidate will demonstrate exceptional attention to detail, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced, growing academic healthcare environment.

Join UW Radiology and UW Health—A Legacy of Innovation The University of Wisconsin Department of Radiology, in partnership with UW Health, has been at the forefront of clinical care, imaging research, and education for nearly a century. Since its inception on May 18, 1927—when Dr. Ernst Pohle was appointed as the first professor of Radiology—the department has grown to more than 160 faculty members across 14 specialized sections, serving as a key pillar of UW Health’s world-class medical enterprise. What Sets Us Apart Collaborative Excellence: Strong partnerships with UW Health, Medical Physics, and leading equipment vendors drive continuous advancements in imaging. Cutting-Edge Technology: We utilize state-of-the-art imaging in CT, MR, PET/CT, PET/MR, angiography, ultrasound, PACS, and AI-driven medical imaging. Robust Research Infrastructure: Dedicated support for grant writing, media specialists, research nurses, technologists, and data managers enhances investigative success. Premier Imaging Facilities: The WIMR Imaging Sciences Center offers 60,000 square feet of advanced imaging space, including MRI, PET/MRI, PET/CT, CT, ultrasound, angiography, cyclotron, radiopharmaceutical production and comprehensive small animal imaging technologies. Together, UW Radiology and UW Health are committed to advancing human health through groundbreaking clinical care, pioneering research, and excellence in education. We foster a respectful, adaptive, and accountable environment—one that prioritizes innovation while serving the needs of all patients, including underserved populations. Visit our official website to learn more about our work and opportunities.

Responsibilities

• Develops and facilitates communications of varying complexity between various internal and external stakeholders
• Compiles, screens, and evaluates correspondence and reports and recommends actions
• Schedules logistics for meetings, conferences, and travel and organizes schedules for a college or division leadership position
• Monitors budgets and reviews and approves expenditures
• Manages the organization, auditing, security, and confidentiality of records and files

Requirements

• At least five (5) years of administrative support experience, including direct support of senior-level leaders, executives, department chairs, or similar leadership positions.
• At least one (1) year of professional experience managing complex calendars, coordinating meetings, and arranging travel logistics in a professional office, healthcare, academic, or corporate environment at an executive level.

Qualifications

• Professional experience working in a higher education, academic medicine, healthcare, or research setting.
• Experience preparing, reviewing, and managing confidential correspondence, records,