Executive Assistant I

Job Description The Executive Assistant I provides administrative support for the Vice President and management staff in the Auxiliary Services and Real Estate Department, performing well-defined clerical and administrative tasks under close supervision. Responsibilities include, but are not limited to: maintaining calendars according to established guidelines; maintaining department files and records, e.g., vehicle licenses, employee licenses; recording meeting minutes; processing routine vendor payments and expense reports for supervisor review; assisting with personnel file maintenance, sick and vacation accruals, and other related activities; preparing and distributing routine internal/external correspondence and notices; receiving and distributing incoming mail; and performing other duties as assigned. The role also provides basic logistical support for departmental meetings and events by assisting with scheduling, materials preparation, and routine follow-up communications as directed by the supervisor. Responsibilities Ability to follow established procedures and complete routine tasks accurately and on timeAbility to maintain organization in all work performedBasic knowledge of Microsoft Office SuiteAbility to interact effectively and courteously with individuals of diverse cultural backgroundsAbility to maintain confidentiality in all work performedGood oral and written communication skillsAbility to work under close supervision and to seek guidance from the supervisor on non-routine matters Qualifications REQUIRED EDUCATION AND EXPERIENCE High School Diploma or equivalentUp to two years of related administrative or clerical experience Preferred Qualifications Prior administrative or clerical support experienceFamiliarity with basic office procedures and recordkeeping About Us Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities. Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at hr@tulane.edu .