Executive Assistant I

Job Responsibilities

Acts as the Executive Assistant to the Chief of Staff of the State Treasurer's Office, an agency that promotes a culture that stresses high performance, exceptional work product, accountability and collaboration. Excels in performing a variety of administrative responsibilities for the Chief of Staff and the Executive Office of the State Treasurer's Office. Serves as a primary interface and liaison for the Chief of Staff. Serves as backup support to the Executive Assistant supporting the State Treasurer.

• Manages an extremely active calendar of appointments, shelters work products to completion, reviews and edits complex documents, performs research, creates and maintains tracking documents, and organizes and maintains paper and electronic files.
• Composes general correspondence and reports.
• Compiles, documents and retains information related to agency initiatives and programs.
• Responds to inquiries and engages with government officials and constituencies regarding budgetary, planning, and legislative issues impacting the agency’s mission and statutory mandates.
• Prioritizes conflicting needs of staff, handles matters expeditiously, proactively addresses emerging issues, and follows through on projects to successful completion, often with deadline pressures.
• Contributes executive support to various special projects, research assignments and agency initiatives. Coordinates scheduling, deadlines, deliverables, and communication with necessary parties.
• Leverages excellent communication in the administration of responsibilities with internal and external stakeholders. Assists with incoming calls to the Chief of Staff and Executive Office, utilizing a solution driven approach in support of constituent and stakeholder needs.

Requirements

• A Bachelor's degree in business administration, accounting, finance or relevant major.
• A minimum of two (2) years of relevant experience in business management, legal administration, public administration, administrative support services, or project management.
• Knowledge of functions, organizational laws, rules and regulations pertinent to the agency.
• Knowledge of the principles and methods of effective public relations.
• Knowledge of the federal and state legislative processes.

Qualifications

• Ability to coordinate diverse administrative functions.
• Knowledge of modern office practices, procedures and equipment.
• Ability to establish and maintain effective working relationships.
• Excellent verbal and written communication skills.
• Ability to plan and organize effectively.
• Sound judgment and confidentiality at all times.
• Proficient in Microsoft Excel and other Microsoft Office products.

Additional Comments

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from consideration for employment. Please complete the state application to include all current and previous work history and education. Please submit a copy of college transcript along with completed application. A resume will not be accepted in lieu of a completed state application to determine if an applicant has met the qualifications for the position.