Executive Assistant I

Description

The primary purpose of Randolph County Public Health is to preserve, protect and improve the health of the community. The administrative section's activities toward this purpose involve planning or quality services, hiring personnel, submitting budgets and administering finances, supervision of personnel, problem solving, enforcing public health law, and community education and public relations.

Responsibilities

• Manage department vendor contracts and agreements, ensuring adherence to completion timeframes.
  • Initiate the contract/agreement process, update contracts/agreements, contact vendors, obtain required documentation, and complete the contract/agreement process.
• Process personnel functions within the department, including maintaining personnel files, compiling performance appraisals, processing personnel action forms, posting position vacancies, assisting with equitable salary determinations, verifying timecard entries, tracking paid leave, and completing payroll for all employees.
• Attend and prepare meeting minutes for the Randolph County Board of Health bi-monthly meetings, document and archive board meeting minutes, prepare meeting agenda packets, serve as liaison for communication to board members, administer oaths, maintain annual meeting components according to Accreditation governance schedule, ensure compliance with Accreditation standards, and perform other miscellaneous tasks related to board meetings.
• Affiliate with agency accreditation, prepare and present the annual report, and undertake special statistical or financial projects needed for the department.
• Serve as the agency notary and vital records back-up.
• Assist administrators with agency accreditation, preparing and presenting the annual report, and any special statistical or financial projects needed for the department.

Requirements

• Accuracy Required: Errors related to contracts/agreements could jeopardize validity of contracts and delay services/payment of services; payroll errors could jeopardize accurate/timely payment to team members.
• Specific directions for entering data, using county data management system, contract management, and compiling reports are provided. There is general direction for some projects based on broad goals and policies.
• This employee works independently with the supervisor being available for information or instruction as requested. Performance evaluation will be conducted according to county policy.
• Significant contact with employees involved in administration. Intermmittent contact with community members while doing annual report and community diagnosis.
• Mostly sitting or walking in a building. Lifting of reference materials not to exceed 20 lbs.
• Mostly inside but occasionally subjected to the elements when assisting with community assessment activities.
• Randolph County Government policies; Randolph County Public Health policies and procedures; Executime guidance documents; NC Vital Records Manual.
• Machines, tools, instruments, equipment & materials used: Phone, Calculator/Adding machine, Computer, Reports, Filing, Copier.

Qualifications

• Minimum Education And Experience: Bachelor's degree, preferably in business administration or a related discipline from an appropriately accredited institution; or Associate's degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience; or High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience.
• Advanced skills with Excel software.

Skills

• Highly motivated
• Fast-paced setting
• Excellent writing skills

Benefits

To See Our Benefits Please Click Here https://www.randolphcountync.gov/200/Employee-Benefits

Schedule

Monday-Friday 8 a.m. to 5 p.m. with the possibility of an occasional evening &/or weekend.