Executive Assistant I

Location: 1 California Street, San Francisco, California

About the role

Provides executive administrative support performing diverse administrative and clerical duties and anticipating the team’s needs. Handles confidential information discreetly and professionally.

Responsibilities

• Handles calendar management, correspondence, expense reports, travel arrangements, and HR needs.
• Handles incoming inquiries, researches, and communicates in a professional and timely manner.
• Coordinates various calendar events and prepares materials for meetings as requested.
• Executes, maintains, and coordinates complex calendar of meetings and travel for the leadership team.
• Interacts with senior leaders and executives within the organization and with outside professional organizations.
• Manages multiple executives' calendars, including scheduling of clients and internal employee meetings within Outlook.
• Bookings trips that require multiple segments, ensuring meetings do not overlap with travel requirements and handling last-minute travel changes.
• Provides superior client service during all interactions with clients, vendors, internal partners, and teammates.
• Communicates on assignments to limit the need for multiple interactions with segment heads and/or staff.
• Facilitates information flow using clear and fact-based communication.
• Handles HR related tasks such as onboarding/offboarding new hires, system access, timecards, purchasing, and expenses.
• Handles confidential information and documents with discretion.
• Collections, compiles, and analyzes moderately complex data and information for inclusion in reports and presentation materials; also includes general running of reports as needed.
• Performs proactive problem research and assists in resolution.
• Manages day-to-day office operations, composes written communications as needed.
• Completes work in a fast-paced, changing environment without compromising accuracy.
• Clearly and immediately communicates and elevates any problems/issues.
• Aids in special projects for events, new processes, or presentations as they arise.

Requirements

• High School Diploma or Equivalent experience
• Minimum of 5 years relevant experience supporting executive management
• Strong working knowledge of Word, Excel, PowerPoint, Outlook, Microsoft Teams
• Preferred knowledge of Workday, CWT (travel system) and Salesforce
• Reliable, proactive, and self-motivated
• High-level problem-solving skills with the ability to prioritize and anticipate needs in fast pace, high pressure environment
• Ability to engage with Executive Level Management
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Exercises sound judgment, discretion, and confidentiality in all matters
• Takes initiative and works independently on routine as well as more complex matters
• Proven ability to manage multiple calendars and projects at one time

Qualifications

• High School Diploma or Equivalent experience
• Minimum of 5 years relevant experience supporting executive management
• Strong working knowledge of Word, Excel, PowerPoint, Outlook, Microsoft Teams
• Preferred knowledge of Workday, CWT (travel system) and Salesforce
• Reliable, proactive, and self-motivated
• High-level problem-solving skills with the ability to prioritize and anticipate needs in fast pace, high pressure environment
• Ability to engage with Executive Level Management
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Exercises sound judgment, discretion, and confidentiality in all matters
• Takes initiative and works independently on routine as well as more complex matters
• Proven ability to manage multiple calendars and projects at one time

Skills

• Proficient in managing multiple executives' calendars
• Expert in scheduling and managing travel
• Strong communication and interpersonal skills
• Effective problem-solving and decision-making abilities
• Organized and detail-oriented
• Ability to handle confidential information with discretion

Benefits

This position is eligible to earn a base hourly rate in the range of $25.00 - $38.46 per hour. Placement within the pay range may differ based upon various factors, including but not limited to skills, experience and geographic location. Compensation for this role also includes incentive compensation which may include production, commission, and/or discretionary incentives. Please click here for a list of benefits for which this position is eligible.

Pay

This position is eligible to earn a base hourly rate in the range of $25.00 - $38.46 per hour.

Schedule

Person will typically work from the office location for 4+ days a week.

Job Posting Expiration Date

07/18/2026