Executive Assistant, Healthcare

Position Summary

The Executive Assistant provides high-level administrative support to the Senior Leadership Team as assigned. As a highly organized coordinator of people and processes, the Executive Assistant serves as a key support to the Senior Leadership Team of Inmar, enabling the achievement of organizational objectives and key results.

About the Role

Reporting to a manager, the Executive Assistant plays a primary role in facilitating the general management of the group, coordinating time, resources, and communication (internal and external) dedicated to strategic priorities, and managing projects involving key stakeholders across the organization.

Responsibilities

• Provide high-level administrative support and assistance to the Executive Leadership and/or other assigned leadership staff.
• Perform a wide range of administrative and general support duties of a highly responsible and confidential nature in support of the Senior Leadership Team.
• Maintain and prioritize daily schedules and workload.
• Work independently, receiving a minimum of detailed supervision and guidance.
• Perform clerical and administrative tasks including drafting letters, processing invoices and reports, scheduling appointments, and coordinating meetings.
• Arrange travel and accommodations for executives.
• Schedule and attend meetings on behalf of executives, taking notes and recording minutes.
• Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff.
• Maintain records and perform additional duties as assigned by executives.

Qualifications

• Associates in business or related field; Bachelor’s degree preferred.
• 4-6 years of experience working as an Executive Assistant or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities needed to complete the job responsibilities required.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Physical Demands

• Reasonable accommodations may be made to enable individuals with disabilities to perform the major job responsibilities.
• This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.
• Individual Competencies:
  • Communication: Contributes to strategy for their team.
  • Problem Solving: Completes routine and repetitive tasks where tasks are straightforward.
  • Accountability: Entire organization.
  • Teamwork: Advanced communication skills used to lead a team.
  • Collaboration: Creates internal alliances outside the immediate team or department.
  • Authenticity: Departmental oversight including goal setting, budget management, and results.

Benefits

• Medical, Dental, and Vision insurance.
• Basic and Supplemental Life Insurance options.
• 401(k) retirement plans with company match.
• Health Spending Accounts (HSA/FSA).
• Flexible time off and 11 paid holidays.
• Family-building benefits, including Maternity, Adoption, and Parental Leave.
• Tuition Reimbursement and certification support.
• Wellness and Mental Health counseling services.
• Concierge and work/life support resources.
• Adoption Assistance Reimbursement.
• Perks and discount programs.

Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets. Recruitment Fraud Notice: Recruitment fraud is an increasingly common scam where individuals pose as employers to offer fictitious job opportunities. Scammers sometimes impersonate Inmar recruiters on LinkedIn and other channels. We will never ask for payment or sensitive personal information during the hiring process. Verify any role on our official Workday Careers site and learn how to spot scams in our full notice.

Application Instructions

This position is not eligible for student visa sponsorship, including F-1 OPT or CPT. Candidates must have authorization to work in the U.S. without the need for employer sponsorship now or in the future.