Executive Assistant- Head of Institutional Sales

Position Summary Guggenheim is seeking a proactive Executive Assistant. This person will support a dynamic team in a fast-paced environment, providing direct support to the Head of Institutional North America as well as the North American Institutional Distribution team. The ideal candidate must exercise excellent judgment, have exceptional communication skills, and demonstrate strong client service. The successful candidate will have prior experience in an executive assistant role and be comfortable interacting with senior executives across the firm. This position is located in the Stamford office, full-time. Responsibilities Key Responsibilities: Provide administrative support to the Institutional North America team, reporting to the Head of Institutional North AmericaPrioritize emails and phone calls, gather documents to prepare for meetings and coordinate travel arrangementsConduct expense report and approval form documentation training for GI sales new hiresManage calendar for Head of GI Global Distribution, including making appointments and prioritizing the most sensitive mattersKeep communications organized for easy access to most important informationOwn the NA Institutional travel request documentation processServe as team liaison to travel vendor Ovation and internal travel team Qualifications Basic Qualifications Bachelor’s degreeMust have work experience using Excel, Office and PowerPoint for presentations and reportsExperience with:coordinating travel and meeting arrangementsmanaging calendars across time zonessubmitting expense reportstravel request process Preferred Qualifications Approximately 5 years of related experience supporting at least one senior executive; experience within financial services preferredStrong interpersonal, organizational, communication and problem-solving skillsAbility to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clientsAbility to demonstrate discretion in handling confidential data and dealing with high-level executivesOrganized, detail oriented and extremely thorough while having confidence, poise and communication skills necessary to ensure work processes are accurately and appropriately completedLearning agility, adapting quickly and appropriately with keen attention to detailCollaborative and energized by the open exchange of ideasMaintains accountability and accepts responsibility; Able to prioritize appropriatelyMust have work experience using Excel, Office and PowerPoint for presentations and reports We are not seeking agency assistance with this role. We are unable to consider candidates who require current or future visa sponsorship for employment in the United States. Candidates must be authorized to work in the US without current or future visa sponsorship or transfer. Salary Range Annual base salary between $80,000.00 The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.