Executive Assistant, FP&A

About the role

The Executive Assistant (EA) will support an executive in Crusoe’s Financial Planning & Analysis team. This dynamic, highly adaptable role requires proactively anticipating needs, managing complex calendars across multiple locations, and ensuring executive efficiency. The EA must balance proactive planning with adaptability, navigate diverse working styles, and contribute to Crusoe’s culture and mission. This is a full-time, in-office position based in Bellevue, requiring on-site presence five days per week. Responsibilities may evolve as the company grows.

Responsibilities

• Provide quality, timely, and detailed administrative support to Crusoe’s leaders, including managing complex calendars, processing expense reports, composing confidential correspondence, arranging travel, and ensuring stakeholder awareness.
• Manage and support calendar coordination for Leadership’s direct reports, aligning team, cross-functional, and external meetings.
• Thoughtfully manage scheduling requests to optimize executive time management.
• Improve meeting effectiveness by gathering and tracking key discussion topics, decisions, and action items; develop agendas, document notes, and ensure follow-through.
• Lead planning and execution of leadership offsites, team events, and gatherings, owning logistics, vendor coordination, agenda development, and on-site support.
• Identify, design, and implement new processes to enhance team collaboration, efficiency, productivity, and communication.
• Collaborate with other EAs and Workplace Managers to coordinate corporate travel, conference registrations, and office/company-wide events.
• Perform occasional personal tasks and errands for leadership as needed.
• Handle other clerical or administrative duties as assigned.
• Be accessible during the traditional work week, with occasional flexibility outside standard hours for urgent matters.

Requirements

• 3-5 years of experience in an executive administrative role.
• Experience supporting technology/software teams is desirable.
• Exceptional written, verbal, and interpersonal communication skills.
• Strong attention to detail, ensuring accuracy in logistics, numbers, and communication.
• Discretion and confidentiality with sensitive information.
• Ability to prioritize conflicting needs and manage time effectively in a fast-paced environment.
• Proven success in planning and executing team offsites or large-scale events.
• Skilled in content creation, including building clear, compelling decks, agendas, and executive communications.
• Proactive mindset, always seeking ways to improve processes.
• Ability to work independently while keeping stakeholders informed and aligned.
• Proficiency in Google Workspace (Gmail, Docs, Sheets, Drive, Slides, etc.).
• Positive, can-do attitude and a growth mindset.
• Eagerness to grow with the organization and take on new challenges.
• Embody Crusoe’s company values and contribute positively to its culture.

Benefits

• Competitive compensation and equity packages, including Restricted Stock Units.
• Paid time off, paid holidays, and leave of absence programs.
• Comprehensive health, dental, and vision insurance.
• Employer contributions to HSA account.
• Paid parental leave.
• Paid life insurance, short-term and long-term disability.
• Professional development and tuition reimbursement.
• Mental health and wellness support.
• Commuter benefits (parking and transit).
• Cell phone stipend.
• 401(k) Retirement plan with company match up to 4% of salary.
• Volunteer time off.
• Global travel insurance and emergency assistance.
• Daily meals allowance.
• Additional perks and programs specific to location.

Pay

Compensation will be paid in the range of up to $105,000 - $135,000 + Bonus. Restricted Stock Units are included in all offers. Compensation is determined by the applicant's knowledge, education, abilities, internal equity, and market data.

Schedule

Full-time, in-office position based in Bellevue, requiring on-site presence five days per week. Occasional flexibility outside standard hours may be required for urgent matters.