Executive Assistant- Financial Services (Human Resources)

About the role

Capital One is seeking an experienced Executive Assistant who brings a high level of integrity, honesty, and accountability. This role requires adaptability, multitasking, and a collaborative approach to support an executive and their team.

Responsibilities

• Serve as a gatekeeper and central point of contact for the executive
• Manage daily calendars, adjusting schedules as needed
• Arrange meetings and team events, including reservations for meeting rooms, catering, and audio/video services
• Answer incoming calls and provide support, taking detailed messages
• Organize travel arrangements and create expense reports
• Mentor other administrative professionals and maintain high standards of customer service
• Take on new responsibilities, provide solutions, and handle novel issues

Qualifications

• High School Diploma, GED, or equivalent certification
• At least 3 years of administrative experience
• At least 3 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
• Bachelor’s Degree preferred
• At least 7+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
• At least 3+ years of calendar management supporting executives
• At least 3+ years of meeting and event planning experience
• Experience setting up video conference and Zoom/Skype technology for meeting users
• Experience planning ahead and managing time effectively
• Excellent written and verbal communications
• Excellent organizational skills