Executive Assistant, Engineering Leadership

About the role

Atomic Machines is looking for a full-time Executive Assistant, Engineering Leadership to support senior engineering leaders from the Santa Clara office, five days a week. The role is based in Santa Clara (with offices also in Emeryville, California). You will be the operational backbone behind engineering executives, managing calendars, travel, meetings, expenses, and projects, freeing them to focus on highest‑impact work.

Responsibilities

• Proactively manage the schedules, priorities, and incoming requests of Sr. Director‑level and above engineering leaders, exercising strong judgment to protect their time and focus.
• Coordinate all calendar scheduling, travel arrangements, and related logistics.
• Serve as a liaison between engineering leadership, internal teams, and external partners to ensure clear and timely communication.
• Represent engineering leaders in meetings and communications, acting with professionalism, sound judgment, and a deep understanding of their priorities.
• Draft, proofread, and send communications on behalf of engineering leaders, maintaining their voice and a high standard of professionalism.
• Prepare and organize documents, presentations, and materials for engineering leadership meetings and key initiatives, including technical program reviews and cross‑functional planning sessions.
• Support engineering leaders on special projects, coordinating across engineering and other teams and tracking progress against deadlines.
• Track, reconcile, and submit expense reports accurately and on time.
• Plan and execute team offsites, engineering leadership events, and internal gatherings.
• Greet and host guests, partners, and candidates, reflecting Atomic Machines' culture and professionalism.
• Handle employee scheduling requests with a high degree of customer service, fostering a productive, inclusive, and engaging environment.
• Handle sensitive and confidential information with the utmost discretion at all times.

Requirements

• 7+ years of Executive Assistant experience with direct experience supporting Sr. Director‑level and above engineering leadership.
• Demonstrated comfort operating in an engineering organization; familiarity with engineering workflows, terminology, and cadences (e.g., program reviews, sprint planning, hardware/software development cycles) is a strong plus.
• Polished presence and professional demeanor; you represent the engineering leadership team with care in every interaction, written or in‑person.
• Exceptional organizational skills and attention to detail; you track the details without losing sight of the bigger picture.
• Outstanding judgment and discretion; you handle sensitive information with the highest level of confidentiality.
• Strong written and verbal communication skills.
• Comfortable working cross‑functionally and independently.
• Calm and confident under pressure with the ability to manage shifting priorities and resolve conflicts proactively.
• Resourceful problem‑solver with a “no task too big or too small” mindset.
• Natural relationship‑builder who earns trust quickly with engineering executives, partners, and peers.
• Comfortable working in fast‑paced, hyper‑growth environments.
• Proficient in Google Workspace and comfortable picking up new tools quickly.
• Bachelor's degree required.

Benefits

The compensation package includes equity and benefits.

Pay

Salary Range: $140,000 - $200,000 USD.