Executive Assistant, Construction and Legal

Job Summary

The Waldinger Corporation has an opportunity for a qualified Executive Assistant, Construction Operations at our Des Moines, IA Office. Provides high-level administrative, legal operations, and business process coordination that enables leadership to focus on organizational priorities and supports the accurate and timely administration of contracts and confidential information. Maintains reliable processes for executive commitments, legal documentation, meetings, annual business activities, and division-specific requirements. Coordinates work across leadership, legal, finance, operations, and other functions to improve visibility, timely follow-through, and business continuity.

Responsibilities

• Coordinates complex calendars, travel, correspondence, reports, expenses, and confidential administrative activities for assigned leaders.
• Maintains visibility into competing priorities and organizes information so leadership can focus on strategic and operational objectives.
• Supports effective decision making through accurate preparation, documentation, and follow-through.
• Provides administrative and operational support for legal and contracting activities under the direction of designated legal leadership.
• Maintains contract documentation, approved language, reference materials, and related records to support consistency and compliance.
• Coordinates contract intake, routing, approvals, execution, retention, and status tracking to ensure agreements move efficiently through established processes.
• Coordinates organizational initiatives, executive commitments, special projects, approvals, and action items through completion.
• Maintains visibility into progress, facilitates follow-up among stakeholders, and supports timely resolution of outstanding items.
• Improves administrative efficiency by supporting consistent processes, documentation, and business practices across the division.
• Coordinates leadership meetings, planning sessions, retreats, business reviews, industry functions, and other assigned events.
• Organizes agendas, materials, logistics, documentation, and follow-up activities that support effective decision making and execution.
• Administers recurring planning, budget, ranking, recognition, and incentive-related processes that support annual business objectives.
• Administers assigned tracking processes, records, licenses, certifications, renewals, and capital asset documentation.
• Coordinates reminders, approvals, and follow-up activities that support accurate records and timely completion of recurring requirements.
• Provides backup support for designated administrative functions to help maintain business continuity.
• Conducts assigned business and public-record research and organizes findings for review by legal leadership.
• Coordinates document comparisons, approved revisions, supporting materials, and version control activities associated with contract administration.
• Supports legal education and communication initiatives through scheduling, coordination, and distribution of