Executive Assistant, Chief Underwriting Office

About the role

The Executive Assistant to the Chief Underwriting Officer, Americas, plays a critical role supporting the Chief Underwriting Officer. This position requires strong organizational and multitasking skills, along with influential interpersonal skills to build effective relationships and interact with stakeholders at all levels.

Responsibilities

• Provide strategic support to the Chief Underwriting Officer, Americas including but not limited to:
• Preparing, proofing and revising organization charts, contact and distribution lists
• Drafting announcements and communications
• Developing and reviewing materials for meeting and presentations, including quarterly reviews
• Cooking travel itineraries from flights, hotels, transportation to reservations, etc.
• Calendar management and maintenance
• Preparing expense reports and processing invoices
• Taking minutes during meetings
• Tracking, measuring and reporting on progress and benefits
• Create visually compelling and intellectually stimulating content for use in executive level meetings and with mass audience that communicates strategic information
• Aid in defining the CUO roadmap and KPIs
• Act as liaison with both internal and external stakeholders including AXA Group and other AXA entities as needed
• Proactively manage tactical day to day business operations for CUO working closely with the leadership team
• Develop executive agendas and meeting materials for all hands meetings, Town Halls, etc.
• Regional Event support and general office support

Requirements

• Ability to work effectively with all levels of the organization
• Demonstrate excellent judgment and problem-solving skills
• Ability to work in a fast-paced environment with minimal supervision
• Proficient project management skills
• Must be proficient in Microsoft office suite, including PowerPoint, Excel, and Word and Outlook
• Excellent proofreading skills
• Excellent organizational/multi-tasking skills
• Must be detail-oriented and an excellent time manager
• Adept customer service skills

Qualifications

• College Degree preferred but not required

Skills

• Strong organizational and multitasking skills
• Influential interpersonal skills
• Strategic thinking and planning
• Project management
• Microsoft Office Suite proficiency
• Excellent proofreading and editing skills
• Effective communication and collaboration

Benefits

AXA XL offers a comprehensive total rewards package that includes:

• Competitive compensation
• Personalized, inclusive benefits
• Flexible working arrangements
• Enhanced family-friendly leave benefits
• Signatory to the UK Women in Finance Charter
• Named to the Diversity Best Practices Index
• Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe
• Matching Gifts program
• Volunteering Leave
• Global Day of Giving

Pay

The U.S. base salary range for this position is USD (67,100 - 95,700).

Schedule

Full-time position.