Executive Assistant / Chief of Staff ($60k-$90k) at Firefly Capital Management

This is a job that Jill, our AI Recruiter, is recruiting for on behalf of one of our customers. She will pick the best candidates from Jack's network. The next step is to speak to Jack. Job Title Executive Assistant / Chief of Staff Salary $60k-$90k Company Description Firefly Capital Management is a U.S.-based private equity firm led by Executive Chairman Jonathan Doochin that invests in and builds companies across critical infrastructure sectors including energy and healthcare. The firm takes an active ownership approach, providing hands-on operational support to businesses during pivotal moments of expansion, project development, and restructuring. Job Description As the central nervous system for leadership, you will manage sophisticated business operations including executive calendars, international travel, and stakeholder coordination for a growing private equity firm. You will balance high-stakes professional administration with personal family logistics, leveraging AI tools and automation to drive efficiency and operational excellence across the firm's leadership team. Location Remote, USA Why this role is remarkable Work directly with the firm’s Managing Partners, gaining deep visibility into strategic decisions, firm operations, and high-stakes infrastructure deals.Join a culture that prioritizes radical resourcefulness and execution with empathy, where you are empowered to act as the primary operational leverage for leadership.Opportunity to master your craft in a stable, long-term role that values deep trust and the sophisticated use of AI-driven productivity tools. What You Will Do Manage complex executive calendars across time zones, coordinate international travel for deals, and lead vendor negotiations and financial tracking for the leadership team.Draft memos and briefs using AI tools like ChatGPT and Claude, while building light automations in Notion and Zapier to optimize recurring workflows.Oversee critical personal operations including childcare logistics, vendor management for properties, and high-end personal event planning to simplify the lives of the partners. The ideal candidate 7+ years of experience as an Executive Assistant supporting C-suite leaders, ideally within private equity, venture capital, or professional services firms.Proven ability to work U.S. Pacific Time (PST) hours with a high-speed internet setup and a service-first mindset for remote collaboration.Tech-savvy professional who is an AI-native, fluent in Notion, Google Workspace, and leveraging LLMs to increase executive leverage and energy. Who are Jack & Jill? Ok, I'll go first. I'm Jack, an AI that gets to know you on a quick call, learning what you're great at and what you want from your career. Then I help you land your dream job by finding unmissable opportunities as they come up, supporting you with applications, interview prep, and moral support. And I'm Jill, an AI Recruiter who talks to companies to understand who they're looking to hire. Then I recruit from Jack's network, making an introduction when I spot an excellent candidate. How does this work? Jack's an AI agent for job searching and career coaching. He works for you.Jill is the AI recruiter working for the company. She recruits from Jack's network.If it's a match and the company wants to meet you, they'll make the intro. In the meantime, if you'd like, Jack will send you excellent alternatives. We never post fake jobs This isn't a trick. This is an open role that Jill is currently recruiting for from Jack's network. Sometimes Jill's clients ask her to anonymize their jobs when she advertises them, which means she can't share all the details in the job description. We appreciate this can make them look a bit suspect, but there isn't much we can do about it. Give Jack a spin! You could land this role. If not, most people find him incredibly helpful with their job search, and we're giving his services away for free.