Executive Assistant, CEO Office
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. Preserve all substantive info. Include a section only when posting has real specific content for it—never emit heading with filler placeholder. Prefer few substantive sections over many thin ones.
We need to parse the posting.
Key info:
- Company description (intro) about Nex, Playground, awards, etc. That's likely "About the company" but not a required heading. Could be included as prose under maybe "About the role"? Actually "About The Role" heading present. We'll treat that as section heading.
- Location: San Jose, CA (On-site)
- Annual salary: USD 110,000 - USD 145,000
- Type: Full-time
- Reports to: Chief of Staff, CEO office
- About The Role: description paragraphs.
- Key Responsibilities: bullet list (multiple items). We'll put under Responsibilities heading.
- What You Bring: Required Qualifications (list). Could be under Requirements or Qualifications. We'll combine maybe "Requirements" heading.
- Who You Are: traits (list). Could be under Skills or Qualifications. Might be separate "Skills" heading.
- Nice to Have: list (optional). Could be under "Preferred Qualifications" but not required heading list. We could include under Requirements as "Nice to have" but maybe better to include under Requirements as bullet list with note. However instruction: prefer few substantive sections over many thin ones. So we could have sections: About the role, Responsibilities, Requirements (including required qualifications, who you are, nice to have), Benefits (we have "We Offer" list), Pay (salary range), Schedule (maybe flexible working hours and vacation policy). Also maybe "Location" could be included in About the role or separate but not required heading. Could embed in About the role paragraph.
We must not create sections with filler like "commensurate with experience". We have actual salary range, so Pay section is valid. Schedule: we have "Flexible working hours and vacation policy" under We Offer. That's schedule/benefits. Could combine Benefits and Schedule? But we have separate headings allowed. We could make Benefits section (list of benefits) and Schedule section (flexible hours, vacation). However we might avoid thin sections. Could combine Benefits and Schedule into one "Benefits and Schedule" but heading must be one of allowed: Benefits, Pay, Schedule. We could make Benefits section with list, and Schedule section with flexible hours and vacation policy. That's two sections but each has content.
We need to ensure we don't include boilerplate: EEO statement, scam warning, application instructions, etc. Remove those.
Also remove duplicated lines: maybe some repeated sentences.
We need to preserve all substantive information: company description, role description, responsibilities, required qualifications, who you are, nice to have, benefits, pay, schedule, location, type, reports to.
We must not invent or summarize away detail.
We'll output HTML fragment only.
Structure:
About the Role
... (company intro + role description)
But we need to avoid repeating job title as heading. The job title is "Executive Assistant". Not used.
We'll include location, type, reports to maybe in same paragraph.
Let's craft paragraphs.
First, company overview: "Nex is on a mission to help families rediscover the joy of movement. Created by parents for parents, Nex combines technology and play to deliver fun, social, and interactive experiences powered by natural body motion, encouraging kids and adults to move more, play more, and have fun together. Nex Playground, the company’s award-winning active play system, is purpose-built to get families moving year-round, with safety and privacy as core considerations in its intentional design. It is certified kidSAFE+ COPPA compliant and built to support healthy, active play for all ages and abilities. Nex Playground features a growing library of 50+ experiences, including motion and dance games, fitness and educational experiences, and Nex Originals. Content includes collaborations with partners like Hasbro, Sesame Workshop, and NBCUniversal. Nex has been recognized by Fast Company’s Most Innovative Companies, TIME’s Best Inventions, and Parents’ Best Entertainment System for Families, and has earned Red Dot, IDEA, and Core77 international design awards."
Then role description: "We are seeking an experienced Executive Assistant to join our CEO Office and serve as a critical operational partner to the CEO, Chief of Staff, and senior leadership while owning the day-to-day workplace operations of our San Jose headquarters. This is not a typical Executive Assistant position. You will be embedded within our CEO Office, working directly with the CEO and Chief of Staff as a critical operational partner in a high-velocity environment. You'll manage a diverse portfolio spanning executive support, office operations, product review logistics, and cross-functional coordination. This role requires someone who thrives in ambiguity, exercises impeccable judgment, and can shift seamlessly between strategic projects and hands-on execution. You will be embedded within the CEO Office and serve as an operational backbone that keeps both executive priorities and the San Jose workplace running smoothly. On any given day, you might manage a complex executive calendar across global time zones, coordinate an international trip, prepare for a CEO product review, resolve an office issue with WeWork, manage an insurance renewal, oversee assets inventory, or execute a company offsite partnering with People team. This role is ideal for someone who combines the judgment, responsiveness, and anticipation of an exceptional Executive Assistant with the ownership and operational mindset of a Workplace Manager. You are comfortable shifting between highly confidential executive matters and hands-on operational execution, and you naturally create structure, systems, and order wherever they are needed. Given the nature of this role, you will have access to highly confidential and sensitive company information. Discretion, sound judgment, and professionalism are non-negotiable."
We can combine into one maybe long but okay.
Then Responsibilities heading with
- list.
Responsibilities list from posting:
- Manage complex scheduling for internal and external meetings for the CEO Office across global time zones
- Coordinate domestic and international travel arrangements and executive logistics for the CEO Office
- Conduct product research based on CEO's requests to support leadership decision-making
- Coordinate executive demo preparation logistics with Content Ops, Marketing, and Business, including procurement, research, and packing lists
- Coordinate product review meetings, including agendas, pre-meeting materials, attendees, and follow-up actions
- Maintain robust tracking systems for CEO Office requests, action items, decisions, and follow-ups, ensuring clear ownership, status visibility, and timely closure
- Provide flexible, responsive support in a fast-paced environment with variable hours
- Serve as the on-site office administration point of contact for the San Jose office, including supporting executive workspace needs and on-site meetings
- Serve as day-to-day liaison with WeWork community management for facilities, access, and general office needs
- Manage office supplies, mail, and general workplace administration
- Support logistics for CEO Office events and external meetings (venue/vendor sourcing, agenda and presentation coordination), partnering with People on company-wide events and employee experience programming
We'll put each as
- .
Then Requirements heading: include Required Qualifications list, Who You Are list, Nice to Have list maybe.
But we might split into Requirements (required qualifications) and Skills (who you are). Nice to have could be under Requirements as optional.
Let's decide: We'll have:
Requirements
Required Qualifications:
- 5+ years of experience as an Executive Assistant, Executive Business Partner, or in a similar executive support role, ideally with additional experience in workplace, office, or business operations within a technology company, startup, or rapidly scaling organization.
- Proven experience directly supporting C-level executives or senior leadership in a high-touch, fast-paced environment.
- Demonstrated experience supporting or owning workplace and office operations, including facilities, vendors, events, and administrative processes.
- Proven ability to handle highly confidential and sensitive information with exceptional discretion and professionalism.
- Exceptional organizational skills with an almost obsessive attention to order and detail.
- Track record of building and maintaining organized systems for requests, action items, follow-ups, documentation, and information flow—ensuring nothing gets lost, delayed, or forgotten across multiple workstreams.
- Strong experience managing multiple priorities, stakeholders, deadlines, and shifting priorities simultaneously.
- Experience managing vendors, budgets, procurement, and operational projects.
- Experience with or exposure to hardware/IT asset inventory and lifecycle management.
- Familiarity with corporate insurance programs, renewals, certificates of insurance, and claims administration.
- Strong written and verbal communication skills.
- Proficiency in Google Workspace, Slack, Notion, presentation tools, and other modern workplace technology.
- Ability to work on-site in San Jose and provide flexible, responsive support when business needs require it.
Then maybe Skills
for Who You Are traits.
But we could combine Who You Are as list under Skills.
Who You Are list:
- Exceptionally organized. You bring Marie Kondo energy to everything from calendars and documentation systems to hardware inventories, event logistics, and physical workspaces. Chaos doesn't stand a chance around you.
- A systems builder. You don't just complete tasks—you create intuitive processes that make requests visible, ownership clear, and follow-through reliable.
- Anticipatory. You think several steps ahead and notice what will be needed before someone has to ask.
- Hands-on. You're equally comfortable preparing materials for an executive meeting, organizing a demo kit, coordinating an offsite, or solving an unexpected office issue.
- Tech-savvy. You have a strong interest in technology and actively look for ways to use tools and automation to improve efficiency.
- Comfortable with ambiguity. You are unfazed by changing priorities and don't need a playbook for every situation.
- Resourceful. When you don't immediately know the answer, you know how to find it and keep things moving.
- Low-ego and high-accountability. No task is beneath you, and you take ownership through completion.
- Highly adaptable. You understand that supporting a CEO Office in a fast-growing startup requires flexibility. Priorities can change quickly, and this is not always a predictable 9-to-5 role.
- Relentless about follow-through. If you own something, people don't need to wonder whether it will get done.
We'll put each as - under Skills.
Nice to Have list:
- Experience in consumer technology, gaming, hardware, or another product-driven company.
- Experience managing a WeWork or other flexible office environment.
- Experience supporting executives with external communications, media, or PR-related logistics.
- Experience creating executive decks, metrics reporting, or operational dashboards.
- Knowledge of workplace safety, security, and compliance programs.
- Familiarity with workplace systems and tools such as space booking, access control, visitor management, or IWMS platforms.
We could put under Requirements as a subheading "Nice to have" but maybe better to include under Requirements as a separate list with heading "Nice to Have". However instruction: Prefer a few substantive sections over many thin ones. Adding Nice to Have as separate section may be thin but still substantive. Could combine with Requirements as a second list under same heading with a note. But we need to use
- for any list. We could have two lists under same heading: first required, then nice to have with a preceding
Nice to have:
. That's okay.
Thus Requirements heading with two lists: required and nice to have.
Then Benefits heading: from "We Offer" list:
- Competitive compensation
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. Preserve all substantive info. Include a section only when posting has real specific content for it—never emit heading with filler placeholder. Prefer few substantive sections over many thin ones. We need to parse the posting. Key info: - Company description (intro) about Nex, Playground, awards, etc. That's likely "About the company" but not a required heading. Could be included as prose under maybe "About the role"? Actually "About The Role" heading present. We'll treat that as section heading. - Location: San Jose, CA (On-site) - Annual salary: USD 110,000 - USD 145,000 - Type: Full-time - Reports to: Chief of Staff, CEO office - About The Role: description paragraphs. - Key Responsibilities: bullet list (multiple items). We'll put under Responsibilities heading. - What You Bring: Required Qualifications (list). Could be under Requirements or Qualifications. We'll combine maybe "Requirements" heading. - Who You Are: traits (list). Could be under Skills or Qualifications. Might be separate "Skills" heading. - Nice to Have: list (optional). Could be under "Preferred Qualifications" but not required heading list. We could include under Requirements as "Nice to have" but maybe better to include under Requirements as bullet list with note. However instruction: prefer few substantive sections over many thin ones. So we could have sections: About the role, Responsibilities, Requirements (including required qualifications, who you are, nice to have), Benefits (we have "We Offer" list), Pay (salary range), Schedule (maybe flexible working hours and vacation policy). Also maybe "Location" could be included in About the role or separate but not required heading. Could embed in About the role paragraph. We must not create sections with filler like "commensurate with experience". We have actual salary range, so Pay section is valid. Schedule: we have "Flexible working hours and vacation policy" under We Offer. That's schedule/benefits. Could combine Benefits and Schedule? But we have separate headings allowed. We could make Benefits section (list of benefits) and Schedule section (flexible hours, vacation). However we might avoid thin sections. Could combine Benefits and Schedule into one "Benefits and Schedule" but heading must be one of allowed: Benefits, Pay, Schedule. We could make Benefits section with list, and Schedule section with flexible hours and vacation policy. That's two sections but each has content. We need to ensure we don't include boilerplate: EEO statement, scam warning, application instructions, etc. Remove those. Also remove duplicated lines: maybe some repeated sentences. We need to preserve all substantive information: company description, role description, responsibilities, required qualifications, who you are, nice to have, benefits, pay, schedule, location, type, reports to. We must not invent or summarize away detail. We'll output HTML fragment only. Structure:
About the Role
... (company intro + role description)
But we need to avoid repeating job title as heading. The job title is "Executive Assistant". Not used. We'll include location, type, reports to maybe in same paragraph. Let's craft paragraphs. First, company overview: "Nex is on a mission to help families rediscover the joy of movement. Created by parents for parents, Nex combines technology and play to deliver fun, social, and interactive experiences powered by natural body motion, encouraging kids and adults to move more, play more, and have fun together. Nex Playground, the company’s award-winning active play system, is purpose-built to get families moving year-round, with safety and privacy as core considerations in its intentional design. It is certified kidSAFE+ COPPA compliant and built to support healthy, active play for all ages and abilities. Nex Playground features a growing library of 50+ experiences, including motion and dance games, fitness and educational experiences, and Nex Originals. Content includes collaborations with partners like Hasbro, Sesame Workshop, and NBCUniversal. Nex has been recognized by Fast Company’s Most Innovative Companies, TIME’s Best Inventions, and Parents’ Best Entertainment System for Families, and has earned Red Dot, IDEA, and Core77 international design awards." Then role description: "We are seeking an experienced Executive Assistant to join our CEO Office and serve as a critical operational partner to the CEO, Chief of Staff, and senior leadership while owning the day-to-day workplace operations of our San Jose headquarters. This is not a typical Executive Assistant position. You will be embedded within our CEO Office, working directly with the CEO and Chief of Staff as a critical operational partner in a high-velocity environment. You'll manage a diverse portfolio spanning executive support, office operations, product review logistics, and cross-functional coordination. This role requires someone who thrives in ambiguity, exercises impeccable judgment, and can shift seamlessly between strategic projects and hands-on execution. You will be embedded within the CEO Office and serve as an operational backbone that keeps both executive priorities and the San Jose workplace running smoothly. On any given day, you might manage a complex executive calendar across global time zones, coordinate an international trip, prepare for a CEO product review, resolve an office issue with WeWork, manage an insurance renewal, oversee assets inventory, or execute a company offsite partnering with People team. This role is ideal for someone who combines the judgment, responsiveness, and anticipation of an exceptional Executive Assistant with the ownership and operational mindset of a Workplace Manager. You are comfortable shifting between highly confidential executive matters and hands-on operational execution, and you naturally create structure, systems, and order wherever they are needed. Given the nature of this role, you will have access to highly confidential and sensitive company information. Discretion, sound judgment, and professionalism are non-negotiable." We can combine into onemaybe long but okay. Then Responsibilities heading with
- list. Responsibilities list from posting: - Manage complex scheduling for internal and external meetings for the CEO Office across global time zones - Coordinate domestic and international travel arrangements and executive logistics for the CEO Office - Conduct product research based on CEO's requests to support leadership decision-making - Coordinate executive demo preparation logistics with Content Ops, Marketing, and Business, including procurement, research, and packing lists - Coordinate product review meetings, including agendas, pre-meeting materials, attendees, and follow-up actions - Maintain robust tracking systems for CEO Office requests, action items, decisions, and follow-ups, ensuring clear ownership, status visibility, and timely closure - Provide flexible, responsive support in a fast-paced environment with variable hours - Serve as the on-site office administration point of contact for the San Jose office, including supporting executive workspace needs and on-site meetings - Serve as day-to-day liaison with WeWork community management for facilities, access, and general office needs - Manage office supplies, mail, and general workplace administration - Support logistics for CEO Office events and external meetings (venue/vendor sourcing, agenda and presentation coordination), partnering with People on company-wide events and employee experience programming We'll put each as
- .
Then Requirements heading: include Required Qualifications list, Who You Are list, Nice to Have list maybe.
But we might split into Requirements (required qualifications) and Skills (who you are). Nice to have could be under Requirements as optional.
Let's decide: We'll have:
Requirements
Required Qualifications:
- 5+ years of experience as an Executive Assistant, Executive Business Partner, or in a similar executive support role, ideally with additional experience in workplace, office, or business operations within a technology company, startup, or rapidly scaling organization.
- Proven experience directly supporting C-level executives or senior leadership in a high-touch, fast-paced environment.
- Demonstrated experience supporting or owning workplace and office operations, including facilities, vendors, events, and administrative processes.
- Proven ability to handle highly confidential and sensitive information with exceptional discretion and professionalism.
- Exceptional organizational skills with an almost obsessive attention to order and detail.
- Track record of building and maintaining organized systems for requests, action items, follow-ups, documentation, and information flow—ensuring nothing gets lost, delayed, or forgotten across multiple workstreams.
- Strong experience managing multiple priorities, stakeholders, deadlines, and shifting priorities simultaneously.
- Experience managing vendors, budgets, procurement, and operational projects.
- Experience with or exposure to hardware/IT asset inventory and lifecycle management.
- Familiarity with corporate insurance programs, renewals, certificates of insurance, and claims administration.
- Strong written and verbal communication skills.
- Proficiency in Google Workspace, Slack, Notion, presentation tools, and other modern workplace technology.
- Ability to work on-site in San Jose and provide flexible, responsive support when business needs require it.
Skills
for Who You Are traits. But we could combine Who You Are as list under Skills. Who You Are list: - Exceptionally organized. You bring Marie Kondo energy to everything from calendars and documentation systems to hardware inventories, event logistics, and physical workspaces. Chaos doesn't stand a chance around you. - A systems builder. You don't just complete tasks—you create intuitive processes that make requests visible, ownership clear, and follow-through reliable. - Anticipatory. You think several steps ahead and notice what will be needed before someone has to ask. - Hands-on. You're equally comfortable preparing materials for an executive meeting, organizing a demo kit, coordinating an offsite, or solving an unexpected office issue. - Tech-savvy. You have a strong interest in technology and actively look for ways to use tools and automation to improve efficiency. - Comfortable with ambiguity. You are unfazed by changing priorities and don't need a playbook for every situation. - Resourceful. When you don't immediately know the answer, you know how to find it and keep things moving. - Low-ego and high-accountability. No task is beneath you, and you take ownership through completion. - Highly adaptable. You understand that supporting a CEO Office in a fast-growing startup requires flexibility. Priorities can change quickly, and this is not always a predictable 9-to-5 role. - Relentless about follow-through. If you own something, people don't need to wonder whether it will get done. We'll put each as - under Skills.
Nice to Have list:
- Experience in consumer technology, gaming, hardware, or another product-driven company.
- Experience managing a WeWork or other flexible office environment.
- Experience supporting executives with external communications, media, or PR-related logistics.
- Experience creating executive decks, metrics reporting, or operational dashboards.
- Knowledge of workplace safety, security, and compliance programs.
- Familiarity with workplace systems and tools such as space booking, access control, visitor management, or IWMS platforms.
We could put under Requirements as a subheading "Nice to have" but maybe better to include under Requirements as a separate list with heading "Nice to Have". However instruction: Prefer a few substantive sections over many thin ones. Adding Nice to Have as separate section may be thin but still substantive. Could combine with Requirements as a second list under same heading with a note. But we need to use
- for any list. We could have two lists under same heading: first required, then nice to have with a preceding
Nice to have:
. That's okay. Thus Requirements heading with two lists: required and nice to have. Then Benefits heading: from "We Offer" list: - Competitive compensation
- for any list. We could have two lists under same heading: first required, then nice to have with a preceding