Executive Assistant, AWS Global Communications

The AWS Global Communications team is seeking a lead Executive Assistant (EA) to provide dedicated, high-level administrative and strategic support to the Director of Global Communications. This role serves as the gatekeeper between the Director and internal/external stakeholders, ensuring seamless communication. Key responsibilities include:

1. Independently own and optimize a complex executive calendar across multiple time zones; make judgment calls on prioritization, proactively protect focus time, and anticipate scheduling needs based on business cadence and leadership priorities.
2. Serve as a trusted proxy; independently triage and respond to requests, manage sensitive communications with discretion, and build strong relationships with internal and external stakeholders at all levels.
3. Cook up domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries as appropriate.
4. Manage expense reconciliation and tracking in compliance with Amazon policies.
5. Own recurring operational mechanisms (e.g., team meetings, business reviews, org-wide communications) end-to-end; identify inefficiencies and implement process improvements, making smart use of AI tools.
6. Organize and manage meetings, off-sites, reviews, and large-scale events, including team-building activities, annual planning, and performance reviews.
7. Work closely with the team program manager to drive cross-organizational projects, resolving escalations and balancing short-term needs against long-term goals.
8. Maintain workspace planning including space and seating assignments; proactively identify gaps, advocate, and drive solutions that benefit the broader team.
9. Actively mentor junior EAs through onboarding support, hands-on coaching, creation of training resources and standard operating procedures (SOPs), and identify stretch opportunities to foster growth.

About the role

The ideal candidate will have 5+ years of executive assistant experience, experience with Microsoft Office products and applications, experience with executive level calendar management, and experience with domestic or international travel coordination. Preferred qualifications include experience in a fast-paced, high-tech company and experience working with large global teams.

Responsibilities

• Calendar Management
• Request Triage and Communication
• Travel Coordination
• Expense Management
• Operational Mechanism Ownership
• Meeting and Event Organization
• Project Management
• Workspace Planning and Advocacy
• Mentorship and Training

Requirements

Basic Qualifications:

• 5+ years of executive assistant experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management
• Experience with domestic or international travel coordination

Qualifications

Preferred Qualifications:

• Experience in a fast-paced, high-tech company
• Experience working with large global teams

Benefits

Amazon offers a comprehensive benefits package including health insurance, retirement savings, paid time off, and parental leave. For more information, visit here.