Executive Assistant

Responsibilities

• Supports the Vice President in completing a wide variety of administrative tasks such as managing a calendar of appointments, preparing expense reports, writing correspondence, preparing PowerPoint presentations, updating Excel worksheets, and other reporting assignments.
• Arranges travel plans, itineraries, and meeting agendas. Supports senior leaders and plant employees to arrange domestic and international travel.
• Schedules and plans activities across all TS Tubes NA sites, including off-site events, on-site meetings, hosting visitors, preparing documentation, writing minutes, and coordinating food/beverage catering.
• Maintains office supplies and branded merchandise. Develops and maintains proficiency for office I.T. support.
• Manages public outreach with local business partner agencies, such as county officials, chamber of commerce, colleges, schools, etc.
• Collaborates on content and administers support for social media platforms. Participates and collaborates with each site’s Cultural Committees.
• Helps ensure good housekeeping throughout the office.

Qualifications

• Strong organizational skills.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners.
• Expert-level written and verbal communication skills.
• Emotional maturity.
• Highly resourceful team-player.
• Discretion, confidentiality skills, adaptability, and proven demonstrated high level of customer/client service and response.
• Bachelor's degree in Business Administration or equivalent experience.
• Five to ten years of experience supporting senior management levels.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.