Executive Assistant

Duties And Responsibilities

• Handles telephone calls and refers them to proper resources.
• Manages voice prompts for IDC office recording.
• Performs clerical work for the Executive Director.
• Performs clerical work as needed for the IDC staff.
• Receives clients and visitors and refers them to the proper individual or department.
• Manages the mail system, to include postage machine, loading postage, delivering and picking up mail daily and as needed.
• Manages copy machines.
• Collaborates with Human Resources Director in all aspects of personnel and maintains the H.R. Tracking System.
• Aids Fiscal in incoming checks, stamps for bank, copies, makes bank deposits.
• Aids Fiscal with vendor checks, matching to vouchers, and mailing.
• Aids Fiscal with preparing payroll checks for mailing.
• Orders office supplies and purchases items for the Indirect Cost Program and other programs as directed.
• Compiles and circulates Board packets and program correspondence as necessary.
• Serves as Board staff secretary in absence of Human Resource Director.
• Processes office correspondence and files.
• Performs other assigned duties and or tasks as deemed necessary.

Qualifications

• ENTRY: Associate Degree in Secretarial Science or related field, and 5 years’ experience in Office Administration, Word Processing Software, Excel, Power Point, Publisher, Advertising and grant preparation.
• Desirable: BS in Business Administration or related field and 3 years’ experience in Office Administration, Word Processing Software, Excel, Power Point, Publisher and three years’ experience in grant preparation.

Pay

Not specified

Schedule

Not specified

Benefits

Not specified