Executive Assistant

Mission of the Role

We are seeking a highly organized, tech-savvy, and impactful Executive Assistant who will serve as a trusted partner to support multiple senior level executives. This role goes beyond traditional administrative support—driving operational excellence, leveraging AI tools for productivity, and ensuring alignment across critical priorities in a fast-paced, technology-driven automotive environment.

Key Objectives of this Role

• Executive Support & Coordination
  • Manage complex calendars, scheduling, and prioritization for senior level executives.
  • Cook up detailed expense reporting and logistics with precision.
  • Prepare executive briefings, presentations, and reports for internal and external stakeholders.
  • Serve as the primary point of contact for internal teams and external partners.
• Business Partner Responsibilities
  • Act as a thought partner to senior level executives, ensuring alignment on priorities and initiatives.
  • Drive follow-up on key decisions, projects, and deliverables across leadership teams.
  • Facilitate cross-functional communication and collaboration between leadership teams.
  • Support preparation for board meetings, special events, and leadership offsites.
• AI & Productivity Enablement
  • Enable productivity by utilizing AI tools (Chat GPT, Claude or co-Pilot) and automation platforms to streamline workflows (e.g., meeting summaries, data analysis, document drafting).
  • Identify and implement digital solutions to improve efficiency and decision-making.
  • Train and guide teams on leveraging AI-driven productivity tools.
• Event Planning
  • Coordinate on and off-site events including booking hotel rooms, meeting venues, and restaurants.
  • Schedule on and off-site customer events at appropriate venues.
• Project Management & Analytics
  • Track and report progress on strategic initiatives, KPIs, and operational metrics.
  • Conduct research and provide insights to support executive decision-making.
  • Manage special projects with minimal supervision, ensuring timely and high-quality outcomes.

Key Performance Indicators

• Ensure calendar accuracy and proactively resolve scheduling conflicts.
• Optimize travel arrangements and streamline expense report processing for faster turnaround.
• Deliver high-quality materials and readiness for executive meetings/engagements.
• Uphold zero breaches and strict adherence to policies.

Qualification, Experience and Skills

• Minimum 5+ years of experience providing executive support to SVP or C Suite executives in a global business.
• Experience using Microsoft Office 365, AI tools & applications.
• Experience supporting multiple leaders and arranging global travel.
• Excellent communication skills with ability to build strong relationships with both internal and external stakeholders.
• Demonstrated ability to prioritize leaders’ calendars with ability to make judgment calls and decisions based on rapidly shifting priorities.
• Proven ability to work in a fast-paced, often changing environment with efficiency and accuracy.
• Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight.
• Strong organizational skills with a strong attention to detail.
• Experience coordinating projects.
• Experience with budget management and detailed expense management.
• Ability to work with confidential information.
• Experience working in a complex, matrixed and global environment.
• Must be available to work on-site.
• Bachelor’s degree or equivalent practical experience.

Key Behaviors

• Detail Oriented
• Proactive
• Results-Driven
• Adaptable
• Customer Focused
• Resilient

Reporting Structure

Reports to Visteon’s CEO