Executive Assistant

Key Responsibilities

• Proactively manage complex calendars and coordinate meetings with external and internal stakeholders, managing shifting priorities to achieve departmental goals
• Coordinate meetings, appointments, and executive logistics
• Ensure leadership time is aligned to organizational priorities
• Serve as a liaison between the Office of the CEO and internal/external partners, demonstrating strong stakeholder management and executive presence
• Manage requests and communications from internal and external stakeholders, ensuring timely response and follow up in a way that builds stakeholder trust
• Serve as a liaison between the CEO, leadership team, and external partners
• Screen and prioritize emails, calls, and correspondence for the CEO
• Draft internal communication, meeting notes, and executive materials
• Handle sensitive and confidential information with professionalism and discretion
• Coordinate executive meetings, leadership gatherings, and board support
• Manage domestic and international travel logistics, including complex arrangements requiring time sensitive coordination
• Prepare agendas, itineraries, presentations, pre-read packets, and briefing materials
• Plan VIP campus meetings and experiences
• Operate in a fast-paced, collaborative environment and require regular in-person interaction with executive leadership and team members
• Plan and execute stakeholder events, including on campus working sessions, offsites, all-hands meetings, operational efficiency and team building initiatives
• Facilitate timely expense reporting and vendor invoicing, ensuring compliance with company policies

Qualifications & Experience

• 5+ years supporting C-level executives or senior leadership preferred
• Strong organizational skills and attention to detail
• Excellent written and verbal communication abilities
• High professionalism, emotional intelligence, and discretion
• Ability to multitask and adapt in fast-moving environments
• Strong follow-through and problem-solving capabilities
• Proficiency with Google Workspace, and virtual meeting tools
• Ability to anticipate needs and operate with urgency and accountability