Executive Assistant

Job Description

In collaboration with VPs, MDs and relevant Directors, implement planned patient care unit reconfiguration and expansions. Serve as the PCS interface to Facilities to resolve and implement all space requests (FARs) within PCS and Clinical Programs. Provide administrative support to the SVP- Patient Care Services, regarding documentation, creation of presentations, and financial reports as requested. Manage/ oversee Inpatient Furniture needs. Plan multi-year forecast budget for implementation of replacement furniture.

Essential Responsibilities

• Represents Executive to high level internal and external constituents. Answers policy questions and determines appropriate course of action for sensitive issues and matters of significance that have organization-wide visibility and potential cost or organizational repercussions.
• Establishes and maintains influential and strategic relationships at all levels of the organization.
• Gathers information on behalf of Executive, researches and writes memos, letters, and reports which are often complex in nature, utilizing independent judgment.
• Captures and disseminates information from meetings and events to ensure accurate and timely communication.
• Coordinates meetings with community leaders, government agencies, legal and consulting firms; provides them with information of a sensitive nature; must use discretion and judgment in responding to questions and determining issues on medical center access.
• Generates reports determining appropriate data inclusion and output criteria; reviews for validity and accuracy of information and data.
• Manages on-line appointment schedule, coordinates arrangements for multiple meetings, and maintains files for easy access to background material for daily schedule. Coordinates complex travel arrangements for meetings and preparation of materials for presentations.

Required Qualifications

• Associate's degree; Bachelor's degree preferred.
• 5-8 years related work experience required.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Competencies

• Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.
• Oral Communications: Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.
• Knowledge: Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.
• Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
• Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.

Pay Range

$65,208.00 USD – $99,840.00 USD

Employment

• Full-time
• Hrs/Week: 40
• Shift: Day

Category

Administrative / Executive Assistants

Job Details

Equal Opportunity Employer/Veterans/Disabled

Job details

• Employment: Full-time
• Hrs/Week: 40
• Shift: Day
• Category: Administrative / Executive Assistants
• Pay Range: $65,208.00 USD - $99,840.00 USD
• FLSA: Exempt
• Req ID: JR93129

Beth Israel Deaconess Medical Center

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