Executive Assistant

Job Summary

Provide administrative services to the County Administrator, Board of Commissioners, and Executive Team (Directors of Finance and Human Resources).

Principle Duties and Responsibilities

• Meeting Development
• Prepare Board of Commissioner meeting packets.
• Cook up and record all meetings for the Board of Commissioners.
• Maintain the Board of Commissioner’s chambers and conference rooms.
• Administrative Assistance
• Aid the public by answering phone calls, receiving visitors, and responding to inquiries, requests, and concerns.
• Aid the County Administrator and Board of Commissioners with travel arrangements and processes travel and mileage vouchers.
• Support the County Administrator with clerical tasks like preparing correspondence, reports, contracts, agendas, legal notices, spreadsheets, voucher payments, credit card receipting, and other documents.
• Manage bidding, purchasing, and payment of all Administrative Services office supplies and printing needs.
• Create and maintain complex templates, forms, flyers, charts, vouchers, policies, and procedures to maximize efficiency.
• Collect and distribute incoming and outgoing mail.
• Public Relations/Communications
• Update and edit County Administrator and Board of Commissioners and webpages.
• Manage the schedule and calendar of events for the County Administrator and Board of Commissioners.
• Draft and publish organizational communications via various channels including web, email, print, social media, newsletters, and presentations.
• Coordinate social events and other public relations activities.
• Risk Management/Legal Matters
• Respond to Freedom of Information Act requests.
• Point of contact for insurance and maintaining inventories of County resources.
• Aid the County Administrator in managing risk, liability, and legal matters.

Qualifications / Experience

• Required: High School diploma; and five (5) years relevant experience.
• PREFERRED: Associate's degree in business administration, or related field; and/or more than five (5) years relevant experience.

Other Requirements

• Employment is dependent on background check, criminal history, and drug screen.
• Applicant must complete County application form.

Work Location and Physical Demands

This position works in a typical office environment using standard office equipment such as telephone, computer, copier, and fax machine. No hazardous or significantly unpleasant conditions (such as in a typical office).