Executive Assistant

Responsibilities

• Provides comprehensive administrative support to one or more executive leaders, exercising sound judgement, discretion, and professionalism.
• Manages complex calendars, scheduling priorities, travel arrangements, and meeting logistics.
• Captures and follows up on executive correspondence, prioritizes requests, and ensures timely follow-up on action items.
• Represents the executive professionally when interacting with internal and external stakeholders.
• Coordinates executive correspondence, prioritizes requests, and ensures timely follow-up on action items.
• Supports strategic initiatives, operational priorities, committees, and programs within the executive’s area of responsibility.
• Affords administrative and project coordination support for strategic initiatives, operational priorities, committees, and programs within the executive’s area of responsibility.
• Prepares reports, presentations, dashboards, and other materials to support executive decision-making.
• Consistently communicates with internal and external stakeholders on behalf of the executive(s).
• Edits and proofreads communications for grammar and spelling, in addition to meeting behavioral standards.
• Handles technology proficiency in using MS Office tools, such as Word Processing, PowerPoint, and other MS Office applications.
• Handles equipment handling, including using functions of the Multi-Functional Printer/Copier/Scanner, using desktop tools like laptops and smartphones, and using display devices within the board or conference rooms.
• Exhibits customer service skills, demonstrating patience, professionalism, and attentiveness to all team members.
• Plans and prepares for meetings, structuring agendas, meeting materials, and invitation lists.
• Works collaboratively with other executive assistants, developing strong listening and cooperation skills.
• Exercises self-motivation, working independently with minimal oversight and demonstrating problem-solving skills.
• Manages filing and paper management, creating systems for easy retrieval of documents.
• Investigates and summarizes various topics requiring internet or library searches.

Qualifications

• Associate's degree, or equivalent, in Business, Finance, or related field, or equivalent experience.
• Four years of executive assistant experience, or equivalent.
• Strong Microsoft Office skills, including PowerPoint, Excel, Outlook, etc.