Executive Assistant

Job Summary

The Executive Assistant provides administrative and programmatic support to an executive, including calendar management, correspondence management, and presentation or report preparation. Disseminates executives views on policies or issues to internal stakeholders. Exercises judgment and discretion in performance of work in consultation with the Executive.

Job Description

• Schedules logistics and secures resources for meetings, conferences, and travel.
• Serves as a first point of contact for individuals and groups, serving as the executive's designee when appropriate.
• Develops and prepares various communication and presentation materials for the executive.
• Sends, receives, copies, and distributes communications to the appropriate entities, using judgment and discretion.

Job Responsibilities

• Covers the daily operations of the department.
• Completes departmental SAP and Workday requirements such as facility and telecommunications work orders and monthly budget reconciliation.
• Makes purchases and reconciles invoices for vendors.
• Prepares, tracks, and monitors accounts payable and receivable documents for the department.
• Produces, duplicates, and distributes various materials.
• Assists in the preparation of agendas and routine office functions such as correspondence, calendar maintenance, meeting minutes production, procurement, travel, and property inventory.
• Maintains timelines for job completion and monitors completion of tasks.
• Collates payments and makes deposits, and prepares cash reports for the department.
• Updates departmental website and digital signage, as needed.
• Organizes and maintains financial and personnel files.
• Posts events through the University event management program.
• Coordinates special projects for the office and other projects as assigned.
• Performs similar or related duties as assigned or required.

Requirements

• Submit a resume and cover letter explaining how your experiences and professional methods and interests align with the position.

Contact Information

To learn more about the position and its responsibilities, impacts, and working environment, interested candidates are welcome to contact Cade Smith at cade@olemiss.edu. You can also review the "Understanding the Role and Work" file explaining the details of the unit and job.

Anticipated Compensation

The anticipated pay range for this position is $56,763.20 to $63,000. The broader pay range for this general position across the entire university, time of service, and expertise includes the minimum of $56,763.20, midpoint of $70,948.80 and maximum of $85,134.40.

Interview Requirement

Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.