Executive Assistant

Job Requirements

Under limited supervision provides executive administrative support to two or more system executives (VP, SVP, and above). Performs duties, sometimes of a confidential nature, that require comprehensive knowledge of the organizational policies and operations. Regularly required to resolve complex administrative problems independently.

Principal Responsibilities And Tasks

• Acts as an intermediary for executives.
• Interacts with high-level contacts requiring considerable discretion and initiative.
• Independently composes correspondence, memoranda, documentation and presentation material on a wide variety of subjects requiring discretion and a thorough knowledge of policies and procedures.
• Reviews, summarizes and responds to documents as required.
• Covers executive schedules; anticipates executives’ course of action.
• Schedules and coordinates meetings, appointments and travel arrangements.
• Compiles agenda and briefing material; briefs executive on pertinent agenda issues and prepares minutes for meetings.
• Acts as point-person for follow-up on meetings, projects and initiatives.
• Manages special projects and assignments.
• Carries out background research on emerging issues, tracks progress and deadlines to ensure work is completed in a timely manner and identifies areas which require executives’ immediate attention.
• Compiles, analyzes and verifies complex financial and/or statistical data.
• Prepares financial/ operational reports, analyzes progress and adverse trends and provides recommendations.
• Responsible for tracking deadlines and reporting requirements.
• Carrries out other administrative tasks as required; orders and or negotiates office supplies, equipment and maintenance contracts, recommends cost savings where appropriate.

Work Experience

• High School Diploma or equivalent (GED) required.
• Bachelor’s or Associate's Degree in Business Management/Administration, Secretarial Sciences or related field is strongly preferred.
• 7 years progressively responsible administrative/secretarial experience (including at least 2 years executive level administrative responsibilities), in a business, professional, government, or health care environment is required.