Executive Assistant

Position Summary

The Executive Assistant plays a critical part in supporting the operational and administrative functions of UDRI leadership. Reporting to the Associate Director of Marketing and Strategic Engagement, the position provides direct support to the Vice President and Associate Vice President, ensuring effective coordination of executive priorities and day-to-day activities.

Qualifications

• Demonstrates a high level of professionalism, discretion, and adaptability while managing competing priorities in a fast-paced environment.
• Holds a Bachelor’s degree and at least 3 years of relevant experience in administrative, executive support, or operations coordination roles.
• Displays strong organizational and time management skills, with the ability to manage multiple priorities simultaneously.
• Proven ability to handle confidential and sensitive information with discretion and professionalism.
• Exceptional attention to detail and follow-through.
• Strong written and verbal communication skills.
• Capable of being proactive, anticipating needs, and solving problems with minimal direction.
• Able to remain flexible and adapt quickly in a fast-paced, dynamic environment.
• Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
• Experience supporting calendar management, scheduling, and meeting coordination.

Minimum Qualifications

• Bachelor’s degree.
• Minimum of 3 years of relevant experience in administrative, executive support, or operations coordination roles.
• Strong organizational and time management skills, with the ability to manage multiple priorities simultaneously.
• Proven ability to handle confidential and sensitive information with discretion and professionalism.
• Exceptional attention to detail and follow-through.
• Strong written and verbal communication skills.
• Ability to be proactive, anticipate needs, and solve problems with minimal direction.
• Able to remain flexible and adapt quickly in a fast-paced, dynamic environment.
• Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
• Experience supporting calendar management, scheduling, and meeting coordination.

Special Instructions To Applicants

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Closing Statement

Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.