Executive Assistant

About the role

The Executive Assistant directly supports the Vice Provost of Enrollment Management and Executive Director of Undergraduate Admissions, providing comprehensive administrative and operational support to ensure effective administration of the Division of Enrollment Management and Offices of Enrollment Management and Undergraduate Admissions.

Responsibilities

• Calendar and communications management
• Procurement
• Travel and event management
• Accounting
• Human resources
• Office operations
• Desktop support
• Serves as a Veterans Administration (VA) School Certifying Official

Requirements

• Thorough knowledge of common organization-specific and other computer application programs.
• Solid analytical / problem-solving skills.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
• Strong service orientation.
• Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing.
• Able to multi-task with demanding timeframes.
• Able to use high-level discretion and maintain a high level of confidentiality.
• Solid skills in problem identification.

Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• 3-5 years of related experience.

Skills

• Knowledge of federal regulations such as FERPA.
• Familiarity with the organization's processes, protocols and procedures.
• Knowledge of federal and State of California veteran education and work benefits.
• Familiarity with US Department of Veteran Affairs Enrollment Manager online platform.
• Advising and counseling skills.
• Understanding of the principles of California’s Master Plan of Higher Education, with particular emphasis on the unique roles played by each segment.
• Knowledge of UC / UCI admissions requirements, administrative areas, academic programs, curricula, and policies related to military-connected student benefits.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Details of each policy may be reviewed by visiting the following page -

https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.