Executive Assistant

Overview Of The Role

The Role will require high-level executive and office administration support, managing schedules, communications, logistics, and confidential matters with discretion. Oversees day-to-day U.S. office operations, including facilities, vendors, onboarding/offboarding. And acts as a key liaison with global teams across regions, coordinating priorities, deadlines, & best practices in a multi-jurisdictional environment.

Key Role Deliverables

• Provide comprehensive administrative support to executives, including calendar management, travel arrangements, expense management and meeting coordination.
• Handle sensitive and confidential information with a high degree of discretion, and professionalism.
• Track deadlines, follow up on action items, and ensure priorities are met in a timely manner.
• Cook up logistics for business lunches, dinners, offsite meetings, and team events as require.
• Oversee the day-to-day operations of the U.S. office, ensuring a professional, efficient, and well-organized work environment.
• Manage office supplies, facilities, and vendor relationships, ensuring smooth operations.
• Cook up with global teams across Singapore, India, and the UK to adopt and adapt operational processes, ensuring consistency and best practices across regions in a decentralized, multi-jurisdictional organization.
• Support onboarding and offboarding for U.S.-based employees, including coordination of logistics, access, and office-related requirements.

Prerequisites

• Flexibility for time zones is required
• Strong planning, organizational, and prioritization skills
• Excellent time management and multitasking abilities
• Strong verbal and written communication skills
• Discretion and confidentiality
• Excellent MS Office knowledge
• High attention to detail with a proactive and problem-solving mindset.

Experience

• 2+ years of experience

Education

• Any Graduate

Compensation

The compensation structure will be as per industry standards